Custodial Supplies and Repair of Equipment

The Gordon County School System (GCSS) in Georgia is seeking proposals for custodial supplies and equipment repair services to support 13 school locations and associated facilities serving approximately 870 personnel across properties ranging from 7,700 to 201,289 square feet. The procurement encompasses a comprehensive range of custodial chemicals, supplies, and equipment repair services, including floor care products, restroom maintenance supplies, paper products, cleaning chemicals, and hazardous waste materials. The selected vendor must deliver products weekly to all locations at no cost, provide monthly training for custodial staff, offer preventative maintenance programs, and supply equipment repair services at a pre-determined hourly rate plus parts costs. Required qualifications include proof of business and professional licenses, liability and workers' compensation insurance, a State of Georgia Drug-Free Workplace certificate, E-Verify authorization, and a certified technician with at least three years of experience in specified floor machine brands. Vendors must submit a comprehensive product list in Microsoft Excel format organized alphabetically by common name, part number, manufacturer, and product category, along with three reference letters from similar institutions, MSDS sheets for all products, and evidence of required certifications. The proposal process includes a mandatory pre-proposal meeting on May 7, 2026, at 10:00 AM EST at the Central Office in Calhoun, Georgia (non-attendance results in ineligibility); questions must be submitted by May 12, 2026, at 12:00 PM EST with responses due May 14, 2026, at 2:00 PM EST; and sealed proposals must be received by May 22, 2026, at 12:00 PM EST. The contract term runs from July 1, 2026, through June 30, 2027, with renewal options available annually for up to three additional years, and all pricing must remain firm throughout the entire proposed contract period and any renewal options.

A local vendor preference applies, granting an additional 10 points when all other factors are equal and pricing is within five percent of the lowest proposal, with "local" defined as a provider with a recognized physical point-of-sale in Gordon County, Georgia. No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories are mentioned in the procurement documentation. The RFP does not identify any incumbent vendors, current contractors, or existing technology infrastructure requiring integration. No award value or budget range is specified in the available documentation, though the scope of services across multiple facilities and locations suggests a substantial contract value. Proposals containing price escalation clauses will be deemed non-responsive and rejected, requiring vendors to commit to fixed pricing throughout the entire contract period and all renewal options.