Custodial Services Rockland Ferry Terminal - Work Centers

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, is requesting quotations for custodial services at the Rockland Ferry Terminal, 517A Main Street, Rockland, Maine under RFQ #17A 170208-496, with quotations due February 22, 2017 at 2:00 p.m. EST. This solicitation is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2 — a mandatory eligibility requirement that filters the bidder pool.

The scope covers daily custodial services seven days per week after 5:15 PM terminal closing for approximately 4,500 square feet including lobby, waiting area, hallways, offices, conference room, and five restrooms. Daily tasks include hygienic restroom cleaning, floor maintenance, trash removal, window and mirror cleaning, and fixture maintenance. Weekly, monthly, quarterly, and annual tasks include wall washing, floor stripping and refinishing, carpet cleaning with minimum 140-degree Fahrenheit equipment, light fixture cleaning, and interior/exterior window washing. The contractor must supply all equipment including a commercial/industrial vacuum with HEPA filter and carpet cleaning equipment capable of 50 PSI cleaning solution delivery and 100 inches of water lift. All cleaning products must be certified green products approved by the Agreement Administrator.

The contract runs from April 1, 2017 through March 31, 2018, with two optional one-year renewal periods extending through March 31, 2020. The previous contractor, Maine Real Estate Management, LLC, received a monthly payment of $1,299.00. Bidders must provide monthly and annual pricing, three-year total costs, and hourly labor rates for special projects. Quotations were due by 2:00 p.m. EST on February 22, 2017. A facility walk-through was scheduled for February 15, 2017 at 8:00 AM. The contractor must provide comprehensive liability insurance with the Department of Transportation named as additionally insured, background-checked personnel with approved credentials, and maintain supervisory oversight. Subcontractors may perform no more than 15 percent of contract work and require pre-approval with appropriate insurance documentation.