Custodial, Public Defender Office, Portland

The State of Maine, specifically the Department of Administrative and Financial Services' Office of State Procurement Services, is seeking a contractor to provide comprehensive custodial services for the Casco Bay Public Defender Office located in Portland, Cumberland County. The solicitation, RFQ #18A 250919-067, covers approximately 4,010 square feet of office space and requires cleaning services three times per week on Tuesdays and Thursdays after 5:00 PM and on Saturdays. A mandatory pre-bid facility walk-through is scheduled for September 26, 2025, at 8:30 am, which may impact bid preference. The initial contract term runs from November 1, 2025, to October 31, 2026, with options for four additional one-year extensions through October 31, 2030. Deliverables include routine and as-needed custodial tasks such as cleaning windows, light fixtures, walls, trash receptacles, and carpet cleaning, with contractors required to provide all supplies, equipment, and cleaning materials, including germicidal cleaners approved for SARS-COV-2 cleaning. Quotations are due by October 3, 2025, at 4:00 p.m. local time, with bidders expected to complete an Excel bid worksheet and submit monthly pricing for routine tasks and per-occurrence pricing for additional services.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned, the solicitation requires contractors to meet comprehensive qualifications and standards. Contractors must provide background checks for employees, maintain a disaster recovery plan, and comply with rigorous performance standards that include specific cleaning techniques, frequencies, and equipment requirements. The State reserves the right to terminate the contract for poor service and will evaluate bids based on pricing, service capabilities, and compliance with detailed specifications outlined in the provided documents. Payment terms are net 30, with the State able to pay via check, electronic funds transfer, or procurement card. Insurance requirements include Workers' Compensation, Commercial General Liability, and Automobile Liability with specified minimum coverage amounts. Although a specific budget range is not disclosed, the contract anticipates service on 156 days per year, with pricing to be submitted on a monthly basis for routine tasks and additional tasks to be quoted and charged "Per Occurrence" after service completion.