Custodial, Public Defender Office, Lewiston, Work Centers

The State of Maine, specifically the Department of Administrative and Financial Services' Office of State Procurement Services, is seeking a custodial services contractor for the Public Defender Office located at 64A Lisbon Street in Lewiston, Androscoggin County. The Request for Quotations (RFQ 18A 241202-127) seeks a vendor to provide comprehensive custodial services twice weekly (Wednesdays after 5:00 PM and Saturdays) for approximately 3,497 square feet of office space. The initial contract term is from January 1, 2025 through December 31, 2025, with four optional one-year renewal periods potentially extending through December 31, 2029. Contractors must provide all supplies and equipment, including commercial-grade vacuum cleaners with HEPA filters and carpet cleaners, and perform routine tasks detailed in Appendix B. The procurement requires bidders to complete a comprehensive bid worksheet that includes monthly rates for routine tasks and per-occurrence rates for special services like window cleaning, light fixture cleaning, wall washing, waste receptacle sanitization, and carpet cleaning. A pre-bid walkthrough is scheduled for December 10, 2024 at 10:00 am, with quotations due by December 13, 2024 at 4:00 p.m. local time. Bids will be evaluated based on the total five-year amount, with award made to the most advantageous bid offering fair and reasonable pricing.

This contract opportunity is exclusively reserved for certified Work Centers as defined in 5 MRSA 1826-B.2, which significantly restricts the pool of potential bidders to specific types of organizations. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($300,000 per occurrence), and Automobile Liability ($300,000 per occurrence). The specifications require providers to use OSHA-approved materials, maintain safety data sheets for chemical products, and limit subcontracting to 15% of total work. While no incumbent vendor information is provided, the document indicates this is a new service contract for a recently established space. Bidders must submit an Excel bid worksheet with pricing for routine and per-occurrence tasks, and will be required to provide an hourly labor rate for supplemental custodial services. Bids submitting only hourly rates will be automatically rejected. The evaluation will focus on the total five-year cost, with careful consideration given to pricing that aligns with current market rates for similar custodial services.