Custodial, Public Defender, Ellsworth, Work Centers

The State of Maine, specifically the Department of Administrative and Financial Services, Office of State Procurement Services, is seeking custodial services for the Downeast Region Public Defender Office located in Ellsworth, Hancock County. This Request for Quotations (RFQ #18A 250320-201) solicits comprehensive cleaning services for a 1,867-square-foot facility, with services to be performed twice weekly on Wednesdays after 5:00 PM and on Saturdays. The scope of work includes routine tasks such as cleaning common touch areas, restrooms, vacuuming carpets, dusting, and maintaining general cleanliness. Bidders must complete an Excel worksheet for pricing, with the contract term running from May 1, 2025, to April 30, 2026, and options for up to four additional one-year extensions through April 30, 2030. A mandatory pre-bid facility walkthrough is scheduled for Thursday, March 27, 2025, at 9:00 am, which is the only opportunity for bidders to view the workspace. Quotations are due on Thursday, April 3, 2025, by 4:00 p.m. local time, with bids to be evaluated based on the calculated total five-year amount.

The procurement is exclusively reserved for certified "Work Centers" as defined in 5 MRSA 1826-B.2, effectively limiting competition to specific types of organizations. Contractors must provide all necessary commercial-grade equipment, cleaning solutions, and personnel, with the state supplying some cleaning supplies and mats. Strict background check requirements and supervision protocols are mandated, with potential contract termination for poor performance. While the current contract shows an initial $0.00 amount, the state reserves the right to request supporting information about hours and cleaning products. Bidders must submit both monthly rates for routine tasks and per-occurrence rates for specialized services, with submissions containing only hourly rates being automatically rejected. The solicitation emphasizes high performance standards, requiring the use of EPA-approved disinfectants and maintaining a professional level of cleanliness. Although no specific budget range is explicitly stated, the comprehensive nature of the contract and the potential for five-year extensions suggest a significant ongoing financial commitment.