Custodial, MS Police-Crosby Garage, S. Portland

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for custodial services at the State Police Garage Facility at Crosby Farm in South Portland under RFQ 16A 220711-014, with quotations due August 5, 2022.

The scope covers approximately 600 square feet of office and facility space with routine daily tasks (restroom sanitation, carpet vacuuming, floor care, window washing, trash removal) and periodic tasks including monthly floor buffing and twice-yearly floor stripping and sealing. All work is scheduled for Tuesdays between 8:00 a.m. and 4:00 p.m. The contractor must furnish all labor, equipment, supplies, tools, materials, and supervision; provide HEPA-filtered vacuums, carpet cleaning equipment with 50 PSI capability, and industrial floor buffers; maintain detailed work schedules for non-daily requirements; and meet specific performance standards for dust-free surfaces, streak-free glass, and hygienic restroom treatment with germicidal application.

The incumbent contractor is Central Maine Cleaning, Inc., at an annual calculated amount of $5,220. The contract term runs September 1, 2022 through August 31, 2023, with four optional one-year extension periods available through August 31, 2027. Bidders must submit pricing on a per-month basis for routine services, per-occurrence rates for specialized tasks, and an hourly labor rate for supplemental as-needed custodial work across all contract periods. Award will be based on best-value evaluation with lowest conforming price receiving consideration.

Contractor must maintain commercial general liability of $300,000 per occurrence and automobile liability of $300,000 per occurrence, with the State of Maine named as additional insured. All personnel must pass background checks and receive safety training. No more than 15 percent of work may be subcontracted. The contractor is responsible for all damage to state property and must submit a disaster recovery plan. Individual facility tours could be requested prior to July 28, 2022.