Custodial, MDEA, Ellsworth, Work Centers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is requesting quotations for custodial services at the Maine Drug Enforcement Agency facility in Ellsworth, with quotations due July 22, 2026 at 4:00 p.m. Eastern Standard Time and a mandatory pre-bid facility walk-through on July 16, 2026 at 3:00 p.m. This RFQ is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, and only Work Centers on the approved list at bid closing may submit proposals.

The scope covers comprehensive custodial services for approximately 2,434 square feet, including routine daily tasks (cleaning common touch areas with EPA-approved germicidal cleaners, restroom sanitation, trash removal, carpet vacuuming, floor mopping, glass and mirror cleaning, dusting, and mat maintenance) and periodic supplemental services (high-level dusting, quarterly air grill cleaning, annual carpet steam cleaning, and tile strip-and-seal operations scheduled for May). The contractor must furnish all equipment and supplies, including a commercial-grade vacuum with HEPA filter, carpet cleaning equipment with minimum 50 PSI capability, and floor buffer; all cleaning materials and EPA-approved disinfectants; and maintain Workers' Compensation and Commercial General Liability coverage of at least $300,000 per occurrence. No more than 15 percent of contracted work may be performed by subcontractors.

The initial contract period runs September 1, 2026, through August 31, 2027, with four optional one-year extension periods through August 31, 2031. The contract may be terminated with 30 days' notice if the facility lease is not negotiated or is terminated. Work is scheduled for two days per week with hours and specific days to be determined during contract negotiations. The previous contractor, MHC INC dba ServiceMaster Contract Services, had an annual calculated amount of $11,260.00. Award will be to the lowest-priced qualified Work Center based on a best-value evaluation. Bidders must submit pricing using the RFQ 18A 260708-004 Bid Worksheet, with pricing valid for 180 days from bid submission. Quotations shall be submitted through the State of Maine's Advantage Vendor Self Service e-Procurement system.