Custodial - LS, DOC Damariscotta, All Interested

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for custodial services at the Department of Corrections facility located at 529 Main Street, Damariscotta, Maine, with quotations due August 27, 2018. Maine-based businesses may receive price reductions of up to 10% based on demonstrated Maine business impact and economic investment.

The scope covers cleaning and maintenance of approximately 1,297 square feet of office space, performed one day per week on Wednesdays between 8:00 a.m. and 11:00 a.m. Services include daily restroom sanitation, waste and recycling removal, carpet vacuuming, floor mopping, counter and sink sanitization, and window washing, with periodic tasks such as monthly dusting, quarterly file cabinet cleaning, and annual exterior window washing. Professional carpet cleaning must use equipment with a minimum temperature of 140 degrees Fahrenheit. The contractor must furnish all labor, equipment, supplies, and materials and is responsible for establishing a work schedule subject to state approval. Subcontractors may perform no more than 15% of work.

The initial contract period runs September 19, 2018 through September 30, 2019, with two optional one-year extensions through September 30, 2021. The contract may be terminated with thirty-day notice if the lease is not negotiated or is terminated. The previous contractor, Start to Finish, LLC, received twelve-month payments of $4,680. Bidders must submit monthly pricing for routine services, per-occurrence pricing for specialized tasks, and an hourly rate for supplemental work.

The contractor must maintain Commercial General Liability insurance of $300,000 per occurrence and Automobile Liability of $300,000 per occurrence, with the State of Maine named as additionally insured. All personnel require background checks and identification badges. The State reserves bi-weekly facility tours for the first two months and monthly thereafter. An optional facility walk-through was scheduled for August 21, 2018 at 9:30 a.m. Quotations must be submitted electronically through AdvantageME VSS by 4:00 p.m. Eastern Standard Time.