Custodial, DOT Region 3 Office, Dixfield, Work Centers Only

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, is requesting quotations for custodial services at the Department of Transportation Region 3 Office in Dixfield under RFQ 17A 170525-746, with quotations due June 5, 2017 at 4:00 p.m. Eastern and a mandatory facility walk-through on June 1, 2017 at 9:00 a.m. Services are restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, a capability filter that eliminates non-certified bidders.

The scope covers approximately 7,400 square feet at 547 Main Street, Dixfield, and includes daily hygienic cleaning of restrooms, wastebasket emptying, HEPA-filter vacuuming, mopping, window and door cleaning, and entry-mat maintenance, with additional weekly, monthly, quarterly, and annual tasks specified in Appendix B. The provider must supply all labor, equipment (including commercial-grade vacuums with HEPA filters and self-contained carpet cleaning equipment), and supplies; obtain $300,000 per occurrence commercial general liability and automobile liability coverage; and ensure all employees and subcontractors (limited to 15 percent of work) pass background checks.

The contract begins July 1, 2017 and runs through June 30, 2018, with discretion to extend up to twenty-four months if facility replacement is not completed. The incumbent contractor, Richen Management LLC, previously received $700 monthly. Pricing must include a monthly fee for scheduled tasks, per-occurrence pricing for quarterly and annual tasks, and an hourly labor rate for supplemental services.

A Maine Business preference applies: certified Maine businesses receive preference if their bid falls within 5 percent of the low cost bid from non-Maine businesses with equivalent specifications. The State reserves the right to reject the lowest bidder if that bidder had a contract terminated or not renewed due to documented poor performance within the previous five years. Quotations must be submitted via the State of Maine's Advantage Vendor Self Service system and include completed Appendix A (Bid Cover Page and Debarment Form) and Appendix C (Cost Response).