Custodial, DOT Freeport Lab, Work Centers

The State of Maine Department of Transportation (DOT) is seeking custodial services for its Freeport Regional Laboratory located at 12 Desert Road, covering approximately 1,570 square feet of facility space including vestibules, corridors, offices, break rooms, restrooms, and shower areas. The procurement is a Request for Quotation (RFQ 17A 251205-133) for comprehensive cleaning and maintenance services, requiring twice-weekly service on Wednesdays and Fridays between 3:00 p.m. and 7:00 a.m. Specific deliverables include daily restroom sanitation, floor care, waste management, surface cleaning, and periodic tasks such as monthly floor waxing, quarterly window washing, and annual tile floor stripping and sealing. Evaluation criteria will focus on the lowest-priced qualified bid, with a total five-year cost calculation determining the award. The solicitation requires bidders to submit monthly pricing for routine tasks and per-occurrence pricing for additional services, with quotes due on December 19, 2025, by 4:00 p.m. EST. A mandatory pre-bid facility tour is scheduled for December 11, 2025, at 10:00 a.m., and contractors must provide comprehensive documentation including insurance certificates, employee background checks, and Safety Data Sheets.

This procurement is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting participation to organizations on an approved list at bid closing. The previous contract holder was Goodwill Industries of Northern New England, which had charged an annual amount of $10,190.00. Contractors must supply all equipment, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning machines, and floor buffers, along with EPA-approved germicidal cleaners. The contract will commence on March 1, 2026, with an initial one-year term through February 28, 2027, and includes four optional one-year extension periods through February 28, 2031. Insurance requirements include Commercial General Liability of $300,000 per occurrence, Workers' Compensation coverage, and $300,000 in Automobile Liability coverage, with the State of Maine named as an additional insured. The State will provide up to four background checks at no cost during the initial contract period, with additional checks resulting in $50 monthly invoice deductions. Bidders must maintain a detailed work schedule, comply with OSHA regulations, and ensure all personnel pass background checks and wear identification badges.