Custodial, DOT Freeport Lab

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting custodial services for the Maine Department of Transportation (DOT) Freeport Regional Laboratory located at 12 Desert Road, Freeport. The procurement covers twice-weekly custodial services for approximately 1,570 square feet, with specific requirements including routine daily tasks such as restroom cleaning, floor care, trash removal, window and blind cleaning, and periodic tasks like floor stripping, sealing, and refinishing. Bidders must provide all necessary equipment, materials, and supplies, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, floor buffers, EPA-approved disinfectants, paper products, and hand soap. The contract will be awarded on a best-value basis to the lowest-priced qualified bidder, with a pre-bid site tour scheduled for Thursday, January 22, 2026, at 10:00 a.m. Quotations are due by 4:00 p.m. Eastern Standard Time on Thursday, January 29, 2026. The initial contract period runs from March 1, 2026, through February 28, 2027, with four optional one-year extensions possible through February 28, 2031.

The contract allows subcontracting for up to 15 percent of the work, with no specific set-aside designations mentioned. The previous contractor was Goodwill Industries of NNE, which was paid an annual amount of $10,190.00. Contractors must provide background checks for all personnel, with the State covering up to four initial background checks and one additional check per extension period. Insurance requirements include maintaining Certificates of Insurance, with specific coverage mandates such as Workers' Compensation and Commercial General Liability of $300,000 per occurrence. Contractors must also submit Safety Data Sheets, prepare daily checklists, and develop a disaster recovery plan addressing workforce reduction scenarios. Bidders are required to provide pricing as a monthly charge for routine tasks plus per-occurrence charges for special projects, with services expected to be performed on a minimum of 104 days per year. The State of Maine is tax-exempt, and payment will be made on net 30 terms upon receipt of accurate invoices.