Custodial, DOE, Edmunds School

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting quotations for custodial services at Edmunds Consolidated School (16,800 square feet) under RFQ 05C 260903-036, with proposals due September 16, 2026, at 4:00 p.m. EST and a mandatory pre-bid facility tour on September 11, 2026, at 11:00 a.m.

Work encompasses routine daily cleaning across classrooms, offices, staff rooms, gymnasium, bathrooms, and hallways, performed five days per week from 3:00 p.m. to 7:00 p.m., commencing two weeks prior to school-year start and continuing one week after conclusion. Scope includes periodic floor stripping, sealing, and refinishing. The contractor must supply all labor, equipment, supplies, supervision, tools, and materials; the State furnishes materials, supplies, equipment, and dumpsters. Personnel must pass Department of Education background checks equivalent to school staff requirements; the contractor bears costs for background checks and fingerprinting. No more than 15 percent of contract work may be subcontracted. The contractor must maintain Workers' Compensation insurance, Commercial General Liability of at least $300,000 per occurrence, and Automobile Liability of at least $300,000 per occurrence, naming the State as an additional insured.

The initial contract term runs September 21, 2026, through August 31, 2027, with four optional one-year renewal periods extending through August 31, 2031. Bidders must submit pricing on a monthly basis for routine tasks and hourly labor rates for special projects. The State will evaluate quotations on a best-value basis, awarding to the lowest-priced qualified bidder. No incumbent contractor is identified. Submissions must be made through Maine's Advantage VSS electronic procurement system in Excel format; bids in other formats are subject to rejection. Required documents include the completed Bid Worksheet, Bid Cover Page (Appendix A), Responsible Bidder Form, and Subcontractors/Disaster Recovery Plan (Appendix D). Performance will be evaluated quarterly during the first three months, then quarterly in March, June, September, and December, with poor performance potentially resulting in contract termination.