Custodial, DOC Biddeford, Work Centers Only

The State of Maine's Department of Administrative and Financial Services is seeking custodial services for the Department of Corrections facility in Biddeford, York County, through a Request for Quotations (RFQ # 18A 250417-229). This procurement is specifically limited to certified "Work Centers" as defined in 5 MRSA 1826-B.2 and covers comprehensive custodial services for a 6,730 square foot facility. The contract will run from July 1, 2025 to July 31, 2026, with options for four additional one-year extensions through July 31, 2030. Bidders must provide services on 104 days per year, plus additional days for scheduled floor cleaning tasks, and are required to complete an Excel worksheet detailing their pricing. The evaluation criteria will focus on the total five-year contract amount, with rigorous performance standards including daily cleaning of common touch areas and restrooms, periodic high-level dusting, floor buffing, and window washing. A mandatory pre-bid facility walk-through is scheduled for Thursday, April 24, 2025 at 9:00 am, which is the only opportunity for bidders to view the workspace. Quotations are due on Thursday, May 1, 2025 by 4:00 p.m. local time.

The procurement is exclusively reserved for certified Work Centers, which likely indicates a set-aside for organizations that employ individuals with disabilities or provide vocational training. The current incumbent contractor is Domestiks Cleaning Service, with an annual contract amount of $10,716.00. Contractors must provide their own supplies and equipment, meet strict cleaning standards, and comply with extensive requirements including employee background checks, safety protocols, and use of OSHA-approved supplies. The contract mandates comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, and Automobile Liability, with specific minimum coverage amounts. Contractors must maintain Globally Harmonized System (GHS) Safety Data Sheets and ensure employee training on material handling. Performance standards are extremely detailed, with potential consequences for non-compliance including payment deductions and possible contract termination. While the bid worksheet shows pricing periods currently listed at $0.00, this may be a preliminary document, and the total contract value is expected to align with the current annual contract amount of approximately $10,716.00, potentially reaching around $53,580.00 over the five-year potential contract period.