Custodial, DEP, Presque Isle

The State of Maine Department of Environmental Protection, through the Office of State Procurement Services, is requesting quotations for custodial services at its Presque Isle facility under RFQ 06A 260611-311, with quotations due June 29, 2026 at 4:00 p.m. Eastern Standard Time and a pre-bid facility walk-through on June 24 at 9:00 a.m. This solicitation is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B.2; only Work Centers on the approved list at bid closure may submit responses.

The scope covers approximately 7,500 square feet with routine weekly custodial services performed after 5:00 p.m. Friday through before 7:00 a.m. Monday (hours negotiable with the Agreement Administrator), including restroom cleaning, trash removal, carpet vacuuming, floor care, and dusting. Periodic services performed twice yearly include carpet shampooing, floor stripping and refinishing with baseboard and wall cleaning, spray wax and machine buffing, and exterior window cleaning. The contractor must provide all equipment and supplies except those specified by the Department, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, and floor buffers. All cleaning materials must be OSHA-approved and GHS-compliant with Safety Data Sheets maintained on-site. Personnel must pass background checks prior to facility access; the Department provides up to four background checks at no cost during the initial period and one per optional extension, with additional checks assessed at $50.00 monthly invoice reduction per check.

The initial contract period runs August 1, 2026 through July 31, 2027, with four optional one-year renewal periods through July 31, 2031. The incumbent contractor, Honestly Clean, LLC, received $5,390.00 annually under the last contract. Pricing must be submitted in Excel format with monthly pricing for routine tasks and per-occurrence pricing for additional services plus an hourly rate for supplemental as-needed custodial work. Bidders must submit a Certificate of Insurance, a Disaster Recovery Plan addressing workforce contingency, and proof of compliance with specifications. Performance is evaluated through scheduled service tours; four or more negative evaluations or poor ratings trigger a two-week correction period, and three poor performance evaluations result in immediate termination with thirty days' notice.