Custodial Camp Keyes B. 5-8-12-14-17-35-37

The State of Maine, Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is soliciting quotations through Request for Quotation (RFQ) 15A260416-0269 for custodial and janitorial services at Maine Army National Guard Camp Keyes located at 194 Winthrop Street, Augusta, Maine. The procurement encompasses comprehensive cleaning and maintenance services across seven buildings (Buildings 5, 8, 12, 14, 17, 35, and 37) totaling approximately 4,014 square feet. Services include daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks such as floor care, restroom sanitation, waste removal, surface cleaning, carpet shampooing, and general facility maintenance. The contractor must provide commercial-grade equipment including HEPA-filter vacuums and industrial carpet cleaning equipment, supply all materials including toilet paper with minimum 20% post-consumer fiber and paper towels with minimum 40% post-consumer fiber, and ensure all products are PFAS-free. Personnel must pass federal background checks conducted by the Department of Defense before accessing the facility, and work must be performed between 7:30 a.m. and 4:00 p.m. while staff is present. A mandatory walk-through is scheduled for 9:00 a.m. on April 29, 2026 (with registration required by noon on April 28, 2026 by contacting Mark Turmelle at 207-624-2315); written questions must be submitted by May 7, 2026 at 12:00 p.m. through the state's AdvantageME e-Procurement system; and quotations are due no later than 4:00 p.m. on May 19, 2026. Evaluation will be based on best value criteria, with award typically going to the lowest-priced conforming bid. The initial contract period runs from June 1, 2026 through May 31, 2027, with two optional extension periods available (June 1, 2027 through May 31, 2029 and June 1, 2029 through May 31, 2031).

Contractors must maintain minimum insurance coverage including $300,000 commercial general liability and $300,000 automobile liability, with the State of Maine named as additional insured, and must respond to all communications within one business day. Quotations must be submitted in Excel format cost response sheets along with bid cover pages, insurance information, and disaster recovery plans through the state's electronic procurement system. Performance will be evaluated monthly through scheduled facility inspections using a comprehensive custodial checklist with ratings of Excellent, Good (Meets Expectations), Needs Improvement, or Not Applicable; four or more negative responses or Needs Improvement ratings trigger a two-week correction period, and three poor performance evaluations result in automatic contract termination eligibility. Payment is made monthly on a net 30 basis only for services successfully provided, with deductions applied for any scheduled tasks not completed. No specific budget range or award value is disclosed in the solicitation documents; however, the bid worksheet structures pricing across three contract periods covering all seven buildings with daily, weekly, monthly, quarterly, semi-annual, and annual tasks, plus hourly rates for special event cleaning services. The contract documents do not identify any set-aside designations, disadvantaged enterprise restrictions, incumbent contractor information, or specific award values.