CUES CCTV Equipment and Parts

Sarasota County is conducting a sole source procurement (Solicitation 2025-ISS-484) for CUES CCTV equipment and parts through its Public Utilities Department. The procurement specifically seeks to renew an existing contract with CUES, Inc. for closed caption video screening systems equipment used in pipeline inspections. The goods include hardware, software, and associated service/support for pipeline diagnostic technology that enables identification of service issues and minimizes costly excavations. Key procurement dates include a deadline for questions on May 13, 2025, and a response deadline of May 14, 2025, at 5:00 pm, with all submissions required through https://secure.procurenow.com/portal/scgov. The county emphasizes that only vendors authorized by CUES, Inc. to sell these products will be considered, and responses must demonstrate complete compatibility with existing county utility systems. The procurement allows for potential cancellation if alternative vendors can prove they can supply substantially similar products or services, though the county indicates a strong preference for maintaining the current sole source arrangement.

The solicitation is restricted to Original Equipment Manufacturer (OEM) products and parts from CUES, Inc., with alternative vendor usage potentially voiding existing warranties. Respondents must complete an Intent to Sole Source Response form if they believe they can provide equivalent goods or services. The contract is structured as a three-year renewal from 06/05/2025 to 06/04/2028, with an estimated annual expenditure of $49,000.00. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The procurement is subject to Florida statutes, public records laws, and employment eligibility verification requirements. CUES, Inc. is positioned as the sole authorized vendor, with justification based on their 100% equipment compatibility, physical location in Florida, and the county's existing familiarity with their systems. The county views this procurement as being in its best interest due to the minimal additional training required and the innovative nature of CUES, Inc.'s pipeline inspection technology.