Crossing Guard Services

The City of Orlando, Florida, through its procurement process (RFP25-0289), is seeking professional crossing guard services for various school zones and community areas within Orange County. The primary objective is to facilitate safe pedestrian crossings by deploying trained personnel at specified intersections throughout the metropolitan area. Contractors must provide crossing guards who are at least 18 years old, pass comprehensive background and physical checks, and maintain a professional appearance while adhering to strict safety protocols. The proposed contract is for an initial three-year term, with potential extensions up to a cumulative total of 72 months. Evaluation of proposals will be conducted using a points-based system across five key criteria: Operating Plan (35 points), Training Guide and Procedures (15 points), Experience of Proposer and Management Team (38 points), Veteran Business Enterprise participation (2 points), and Price Proposal (10 points). Key dates include a pre-proposal meeting on August 7, 2025, at 11:00 am, with questions due by September 15, 2025, and proposals due by September 25, 2025, at 2:00 pm.

The solicitation includes provisions for Veteran Business Enterprise participation, with 2 points allocated in the evaluation criteria to encourage involvement from veteran-owned businesses. The contract anticipates approximately 65,160 total annual hours of crossing guard services, with bidding to be conducted on a per-hour basis. Contractors must comply with living wage requirements, non-discrimination policies, and various state and local regulations. The selected vendor will be required to maintain specific insurance coverages, including workers' compensation, comprehensive automobile liability, and commercial general liability, with defined minimum coverage limits. Potential liquidated damages of $250 per calendar day may be assessed for delays in completing work. While no incumbent vendor is explicitly mentioned, the contract includes provisions for funding subject to annual appropriation by the City Council, with the ability to cancel if funds become unavailable in subsequent fiscal periods. The comprehensive nature of the contract suggests a robust procurement process aimed at ensuring the highest standards of pedestrian safety in Orange County school zones.