Critical Infrastructure Asset Collection

The City of Sun Prairie, Wisconsin, is seeking qualified vendors to conduct a critical infrastructure asset collection project through RFP #20-GIS17, issued on May 20, 2020, with proposals due on June 17, 2020, at 2:00 PM CST. The project involves collecting geospatial data for critical infrastructure assets across approximately 200 miles of roadway, including wastewater collection manholes, stormwater collection manholes, inlets, and culverts. Vendors can propose two collection methodologies: mobile LiDAR technology or traditional GPS collection, with a requirement to achieve sub-foot spatial accuracy. The contract term runs from July 10, 2020, through July 10, 2021, with potential for a one-year extension. Evaluation criteria will assess written proposals and similar projects (30 points), cost (30 points), qualifications and references (25 points), and local presence (15 points). Optional future asset extraction may include water distribution valves, hydrants, ADA ramps, traffic signals, pavement messages, and trees. Proposers must submit comprehensive pricing as lump sum costs broken out by critical and future assets.

No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. The City does offer a local vendor preference for suppliers with physical addresses within Sun Prairie municipal limits, though this preference does not apply to federally funded programs or public works projects. Vendors must maintain comprehensive insurance coverage, including $1,000,000 per occurrence for Worker's Compensation and Commercial General Liability, $1,000,000 for Automobile Liability, $5,000,000 for Umbrella Liability, and $1,000,000 for Professional Liability. The City reserves the right to terminate the contract with 30 days' written notice, with liability limited to pro-rated costs of approved services. While no specific budget range was disclosed, the contract allows vendors to potentially extend pricing to other municipalities through cooperative purchasing agreements. The RFP was ultimately awarded to Continental Mapping following the evaluation process, as announced in the Award Notification Letter dated July 30, 2020.