Crane Removal and Replacement at FMS Ashland

The Commonwealth of Kentucky, Department of Military Affairs, Division of Facilities Management, issued a Request for Bids (RFB 758 2200000675) for crane removal and replacement services at the Field Maintenance Shop (FMS) in Ashland, Kentucky, located at 926 Summit Road, Ashland, Kentucky 41101. The procurement seeks qualified, licensed vendors to remove an obsolete R&M series electric wire rope hoist with motorized trolley and install a new CXT Series (or comparable) electric wire rope hoist meeting specific technical requirements, including 5-ton lift capacity, 19-foot lift height, 208-3-60 voltage, 20/3 FPM lifting speeds, 65 FPM trolley speeds, hook-operated control limit switch, and strain gauge overload device. The successful bidder must furnish all labor, materials, tools, equipment, supervision, safety and health plans, required licensures, and permits, with work to be performed during regular business hours (6:00 AM to 4:30 PM Eastern Time, Monday through Friday), including setup, verification, and load testing of the new unit. The solicitation was issued May 11, 2022, with written questions due by May 16, 2022 at 10:00 AM Eastern Time, and bids due electronically by May 19, 2022 at 1:30 PM Eastern Time through the Commonwealth's eProcurement system. Site visits are mandatory and must be scheduled Monday through Friday from 9:00 AM to 3:00 PM by contacting Brandon Layne; bidders must submit the completed Site Visit Validation Form (Attachment D) with their bid response to be considered responsive. Award determination utilizes a best value ranking approach with pricing weighted at 90 points (lowest price receives maximum points) and earliest completion time weighted at 10 points, with vendors required to specify completion time in working days; a one percent per day penalty applies for failure to meet the contracted completion date, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders and qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities, receive reciprocal preference and preference consideration under KRS 45A.490-494 and 200 KAR 5:410. All bidders must comply with campaign finance, sales and tax registration, and state tax obligations, submitting an Annual Affidavit and Revenue Form 10A100 (Kentucky Tax Registration Application) prior to award; foreign entities must provide a Certificate of Authority and required affidavits. Vendors must maintain active liability and worker's compensation insurance throughout the contract term at their sole expense and are responsible for obtaining all required electrical and local permits, with permit costs reimbursed by the Commonwealth unless exempt. The solicitation does not specify pricing information, contract duration, renewal options, or specific funding sources in the available documents, therefore the total contract award value or budget range is not disclosed. Vendors proposing alternate brands or specifications must attach descriptive literature for equality verification, and failure to do so may result in a non-responsive bid determination. Bidders should direct inquiries to Kyle Collins at 502-564-6521, with shipping and billing information directed to DMA at 100 Minuteman Parkway, Building 162, Frankfort, Kentucky 40601.