Coweta School Nutrition Milk Bid

The Coweta County Board of Education School Nutrition Program, operating under the West Georgia Food Buying Group, issued Invitation for Bid (IFB) #26-0001 on March 16, 2026, to procure milk and dairy products for K-12 school nutrition operations across 33 school locations throughout the region. The procurement seeks one or more vendors to supply an extensive range of milk products for the contract period of July 1, 2026 through June 30, 2027, with options to extend up to three months at the same pricing or renew for additional one-year terms based on vendor performance. Required products include 1% low-fat milk in half-pint containers (229,055 units), chocolate milk in half-pint fat-free format (1,120,115 units), vanilla and strawberry milk in half-pint fat-free formats (114,175 and 238,705 units respectively), skim milk, whole milk, 2% reduced fat milk, and various specialty products including lactose-free options and larger container sizes such as half-gallon and gallon jugs, with all quantities representing twelve-month estimates. All products must be Grade A pasteurized dairy items produced and processed in USDA-inspected facilities complying with FDA standards and the Grade A Pasteurized Milk Ordinance, delivered 1-2 times per week in refrigerated trucks maintaining temperatures between 35-40 degrees Fahrenheit, with a minimum shelf life of 10-14 days upon delivery. Vendors must comply with USDA Child Nutrition Program requirements and HACCP food safety standards, provide leak-proof and tamper-resistant packaging with clear labeling including nutritional information and production dates, and submit delivery tickets documenting school name, products delivered, quantities, and delivery dates. Written questions regarding the bid must be submitted by March 31, 2026, sealed bids must be received by April 20, 2026 at 9:00 AM at the Coweta County School Nutrition Program office located at 140 Werz Industrial Drive, Newnan, Georgia 30263, with bid opening scheduled for the same date at 1:00 PM, and award determination is expected within approximately 60 days of bid opening.

All bid pricing must remain firm for the initial six-month contract period, with subsequent price adjustments permitted on a six-month basis supported by third-party market documentation such as USDA Agricultural Marketing Service reports, Consumer Price Index data, or Class I raw milk prices from USDA Federal Milk Order announcements. The School Food Authority has reserved the right to award the contract to the lowest responsive and responsible bidder, multiple vendors, or reject any or all bids in its sole discretion. Bidders must comply with the Buy American provision under 7 CFR Part 210.21(d), ensuring products are domestically produced with at least 51 percent agricultural commodity content from the United States, and must complete numerous required attachments including debarment certification, anti-collusion affidavit, vendor affidavit for E-Verify compliance, lobbying certification for bids exceeding $100,000, proof of liability insurance with minimum coverage limits, HACCP food safety documentation, and biosecurity policies in accordance with federal regulations. Delivery shall be made F.O.B. to school locations with the successful vendor responsible for all shipping costs and replacement of damaged or unacceptable products at vendor expense. No specific budget range or award value was disclosed in the procurement documents, and no incumbent vendor information or existing infrastructure integration requirements were identified in the available solicitation materials.