RFB-225-48.xlsx
XLSX spreadsheet 538 KB Posted
- Solicitation number
- 225-48
- Issued by
- Onondaga County, New York
About this file
This is a Bidder's Response Sheet (RFB-225-48) for the OCM BOCES (Onondaga-Cortland-Madison Board of Cooperative Educational Services) soliciting bids for copy paper, specialty paper, envelopes, and supplies. The bid contract period is from June 1, 2025 to November 30, 2025 (6 months), with a bid opening date of April 2, 2025 at 1:30 p.m. The solicitation covers a comprehensive range of paper products including white copy paper (various sizes and weights), colored copy paper, specialty papers, card stocks, index papers, NCR forms, laminates, binding supplies, transparencies, labels, and envelopes (both unprinted and printed). Minimum delivery amounts are set at 20 cases for white copy paper and 10 assorted cases for colored and specialty paper.
The bid is structured with multiple pricing categories including full truck load deliveries, less-than-full truck load pallet pricing, mixed case orders, and unit pricing. Specific brand restrictions are noted, with certain brands like Scholastic and Mondi Maestro explicitly not acceptable for some items. Vendors are required to specify manufacturer, brand, and potential charges for inside delivery and equipment rental. The solicitation allows for potential award to a single vendor for truck load and pallet categories, with unit pricing potentially awarded to multiple vendors on a line-item basis. Detailed specifications are provided for each paper type, including dimensions, weight, brightness, packaging, and color options, with standard colors including blue, canary, cherry, goldenrod, green, pink, ivory, salmon, and lavender/lilac.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB-225-48 Appendix B Estimated Quantities.xlsx | XLSX spreadsheet | |
| RFB-225-48 Appendix C Delivery Information.xlsx | XLSX spreadsheet | |
| RFB-225-48.docx | DOCX document |
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Text version
Sheet1
| OCM BOCES Copy Paper, Specialty Paper, Envelopes, and Supplies Bid RFB-225-48 | Bidder's Response Sheet |
| Bid Contract Period: June 1, 2025 to November 30, 2025 (6 months) | |
| Bid Opening Date: April 2, 20254, 1:30 p.m. | Quantities for all products listed in Appendix B |
| Standard Colors for Colored Paper: Blue, Canary, Cherry, Goldenrod, Green, Pink, Ivory, Salmon, Lavender/Lilac | MINIMUM DELIVERY AMOUNTS: |
| White Copy Paper - 20 Cases | |
| Please note Ream/Sheet/Case counts for each and estimate accordingly. | Colored & Specialty Paper (items 6 through 27) - 10 Assorted Cases |
Vendor:
| The following truck load category to be awarded to one vendor: | |||||
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price for Full Truck Load Delivery |
(840 Cases)
| ($) | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | ||
| 1 | Copy Paper, White | 8.5" x 11”, 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 5,000 Sheets per Case. SCHOLASTIC BRAND NOT ACCEPTABLE | Case |
| The following items, per pallet pricing, to be awarded in aggregate to one vendor: | |||||
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price per Pallet For |
Less-Than-Full Truck Load Deliveries
| ($) | Specify total # of cases which make up a Pallet | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | |
| 1 | Copy Paper, White | 8.5" x 11”, 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 5,000 Sheets per Case. SCHOLASTIC BRAND NOT ACCEPTABLE | Case | |
| 2 | Copy Paper, White | 8.5" x 11”, 20#, 3-Hole Punched, Dual Purpose White, Minimum Brightness 92 or better, Ream Packaged, 5,000 Sheets per Case | Case | |
| 3 | Copy Paper, White | 8.5" x 11", 24#, Laser Print, White 94 Brightness or Better, 5,000 Sheets per Case | Case | |
| 4 | Copy Paper, White | 8.5" x 14”, 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 5,000 Sheets per Case. | Case | |
| 5 | Copy Paper, White | 11" x 17", 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 2,500 Sheets per Case. MONDI MAESTRO BRAND NOT ACCEPTABLE | Case |
| The following items, mixed case orders, to be awarded in aggregate to one vendor: | |||||
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Broken Pallet (Orders of 1 thru 39 cases) | ||||
| List as a Single Price per Case Amount | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | |||
| 1 | Copy Paper, White | 8.5" x 11”, 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 5,000 Sheets per Case. SCHOLASTIC BRAND NOT ACCEPTABLE | Case | ||
| 2 | Copy Paper, White | 8.5" x 11”, 20#, 3-Hole Punched, Dual Purpose White, Minimum Brightness 92 or better, Ream Packaged, 5,000 Sheets per Case | Case | ||
| 3 | Copy Paper, White | 8.5" x 11", 24#, Laser Print, White 94 Brightness or Better, 5,000 Sheets per Case | Case | ||
| 4 | Copy Paper, White | 8.5" x 14”, 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 5,000 Sheets per Case. | Case | ||
| 5 | Copy Paper, White | 11" x 17", 20#, Dual-Purpose White, 92 Brightness or better, Grain Long, Ream Packaged, 2,500 Sheets per Case. MONDI MAESTRO BRAND NOT ACCEPTABLE | Case |
| The following Items, per pallet orders, to be awarded in aggregate to one vendor: | |||||
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price per Pallet For |
Less-Than-Full Truck Load Deliveries
| ($) | Specify total # of cases which make up a Pallet | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | |
| 6 | Copy Paper, Colored | 8.5" x 11”, 24#, Bright Color(s), Grain Long, Ream Packaged, 5,000 Sheets (10 reams) per Case | Case | |
| 7 | Copy Paper, Colored | 8.5" x 11”, 20#, Standard Colors (Blue, Buff, Pink, Canary, Green, Ivory, Lilac, Lavender, Orchid, Salmon, Cherry and Goldenrod), Grain Long, Ream Packaged, 5,000 Sheets(10 reams) per Case EXPERT BRAND NOT ACCEPTABLE | Case |
| The following Items, mixed case orders, to be awarded in aggregate to one vendor: | |||||
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Broken Pallet (Orders of 1 thru 39 cases) | ||||
| List as a Single Price per Case Amount | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | |||
| 6 | Copy Paper, Colored | 8.5" x 11”, 24#, Bright Color(s), Grain Long, Ream Packaged, 5,000 Sheets (10 reams) per Case | Case | ||
| 7 | Copy Paper, Colored | 8.5" x 11”, 20#, Standard Colors (Blue, Buff, Pink, Canary, Green, Ivory, Lilac, Lavender, Orchid, Salmon, Cherry and Goldenrod), Grain Long, Ream Packaged, 5,000 Sheets(10 reams) per Case EXPERT BRAND NOT ACCEPTABLE | Case | ||
| 8 | Copy Paper, Colored | 8.5" x 14”, 20#, Standard Colors (Blue, Buff, Pink, Canary, Green, Ivory, Lilac, Lavender, Orchid, Salmon, Cherry and Goldenrod), Grain Long, Ream Packaged, 5,000 Sheets(10 reams) per Case | Case | ||
| 9 | Copy Paper, Colored | 11" x 17", 20#, Standard Colors (Blue, Buff, Pink, Canary, Green, Ivory, Lilac, Lavender,Orchid, Salmon, Cherry and Goldenrod), Grain Long, Ream Packaged, 2,500 Sheets per Case. MONDI MAESTRO BRAND NOT ACCEPTABLE | Case |
| The following items, unit pricing, to be awarded in total to a vendor, by a group of items, or line-by-line basis to multiple vendor(s). | ||||||
| Appendix B Item Number | Category | Description | Unit of | |||
| Measure | Price Per Unit of Measure | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | |||
| 10 | Copy Paper, Specialty | 65# Brite Colors, Domtar Hots | Case | |||
| 11 | Copy Paper, Specialty | Bond, Hammermill, 24 per 60 lb. , 8.5" x 11" Bright Hues, 5000 Sheets per Case | Case | |||
| 12 | Copy Paper, Specialty | Card Stock, 67 lb., 8.5" x 11", Colors (Pastel Green, Pastel Canary, Pastel Blue, Cream, and Ivory), 2000 per Case | Case | |||
| 13 | Copy Paper, Specialty | Card Stock, 65 lb., 8.5" x 11", White, Grain Long, 250 Sheets per ream, 10 reams per Case, 2500 Sheets per Case | Case | |||
| 14 | Copy Paper, Specialty | Card Stock, 67 lb., White, 8.5" x 11", 2000 Sheets per Case | Case | |||
| 15 | Copy Paper, Specialty | Cover Stock, Springhill Vellum Bristol 67#, 11" x 17", 1,000 Sheets per case. Basic colors: Ivory, Yellow, Pink, Green, Blue. DO NOT bid the price for WHITE. | Case | |||
| 16 | Copy Paper, Specialty | Cover Stock, 65 lb., 11" x 17", Bright White, , 250 Sheets per ream, 5 reams per Case, 1,250 Sheets per Case | Case | |||
| 17 | Copy Paper, Specialty | Cover Stock, 65 lb., 8.5" x 11", Standard Colors (Blue, Canary, Cream, Green, Ivory), Grain Long, 250 Sheets per Ream, 10 Reams per Case, 2,500 Sheets per Case | Case | |||
| 18 | Copy Paper, Specialty | Index 8.5" x 11", 110 lb., White, 2000 Sheets per Case | Case | |||
| 19 | Copy Paper, Specialty | Index 8.5" x 11", 90 lb., Standard Colors (Blue, Buff, Canary, Cherry, Green, Ivory, Salmon), 2,500 Sheets per Case. Springhill Brand | Case | |||
| 20 | Copy Paper, Specialty | Index 8.5" x 11", 90 lb., White, 2,000 Sheets per Case | Case | |||
| 21 | Copy Paper, Specialty | Index 8.5"x11" 65# Red Cardstock 2,500/carton | Case | |||
| 22 | Copy Paper, Specialty | Lynx Digital, white, grain long, 12 x 18, 60/24lb smooth, 1200 sheets per case | Case | |||
| 23 | Copy Paper, Specialty | Opaque Offset, Smooth, 60 lb., 11" x 17" , Minimum brightness 96, 250 Sheets per Ream, 4 Reams per Case, 1,000 Sheets per Case. | Case | |||
| 24 | Copy Paper, Specialty | Opaque Offset, 65 lb., 23" x 35" , White, 750 Sheets per Case | Case | |||
| 25 | Copy Paper, Specialty | Perforated Paper, 24#, 8.5" x 11", 3-2 per 3 top per bottom | Carton | |||
| 26 | Copy Paper, Specialty | Stationary Stock, Strathmore Writing, 24 lb., 8.5" x 11", 500 Sheets per Ream, 10 Reams per Case, 5,000 Sheets per Case (Please indicate colors available) | Case | |||
| 27 | Copy Paper, Specialty | Tango C2S 10 pt ,25 x 38, 500 sheets per carton | Case |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Indicate Mill / Mfg. and Brand You are Bidding | Specify Charge for Participant Inside Delivery and Equipment Rental, if necessary ($) | ||
| 28 | Copy Paper, Specialty, Other | Card Stock, 8.5" x 11", Vellum, Britehue Orange | Case | ||
| 29 | Copy Paper, Specialty, Other | Cover Stock, Classic Linen, 80#, 12" x 18", Patriot Blue, 800 Sheets per Carton, Please indicate additional colors available | Case | ||
| 30 | Copy Paper, Specialty, Other | Gloss Text, 80#, Bright White, 23" x 38", 1000 Sheets per Case | Case | ||
| 31 | Copy Paper, Specialty, Other | Parchment Text, 8.5" x 11", 60#, Vellum Finish, Standard Colors, 4,000 Sheets per Carton | Case | ||
| 32 | Copy Paper, Specialty, Other | Polyester Paper, Never Tear, 10 mil, 8.5" x 11", 1,000 Sheets per Carton. | Box | ||
| 33 | Copy Paper, Specialty, Other |
Poster Paper, 24"x150' 90gsm, Inkjet, matte and g;ossy, for HP DesignJet 800ps. but should be compatible with other HP DesignJet products. HP C1860A
| Case | |||
| 34 | Copy Paper, Specialty, Other | Poster Paper, 36"x150', 90gsm, Inkjet, for HP DesignJet 800ps. but should be compatible with other HP DesignJet products.HP , C1861A | Case |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Manufacturer | Comments | ||
| 35 | NCR/Xero-Form | NCR Reverse Sequence - 8.5" x 11" Pre-Color Sets - 2-Part (White per Canary), 2,500 Sets per Case | Case | ||
| 36 | NCR/Xero-Form | NCR Reverse Sequence - 8.5" x 11" Pre-Color Sets - 3-Part (Standard Colors), 1,670 Sets per Case | Case | ||
| 37 | NCR/Xero-Form | NCR Reverse Sequence - 8.5" x 11" Pre-Color Sets - 4-Part, 1,250 Sets per Case | Case |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Manufacturer | Comments | ||
| 38 | Laminate | 1.5 mil, 25" x 250', 1" core, Each | Each | ||
| 39 | Laminate | 1.5 mil, 25" x 500', 1" core, Each | Each | ||
| 40 | Laminate | 1.5 mil, 27" x 500', 1" core, Each | Each | ||
| 41 | Laminate | 1.7 mil, 25" x 500', 1" core, Low Melt Point Adhesive (220-250 degrees F) | Each | ||
| 42 | Laminate | 3.0 mil, 38" x 250', 2-1/ 4" core, Each | Each | ||
| 43 | Laminate | Laminate for ALM 3220, 3222 & 3230 Auto Laminator, 25BALMG12615, Clear Gloss, 12.6" x 984', 1.5 Mil, Box of 2 | Box |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Manufacturer | Comments | ||
| 44 | Binding Supplies | Comb, Black, Plastic, 1/4", Box of 100 | Box | ||
| 45 | Binding Supplies | Comb, Black, Plastic, 5/16", Box of 100 | Box | ||
| 46 | Binding Supplies | Comb, Black, Plastic, 3/ 8", Box of 100 | Box | ||
| 47 | Binding Supplies | Comb, Black, Plastic, 1/ 2", Box of 100 | Box | ||
| 48 | Binding Supplies | Comb, Black, Plastic, 5/8", Box of 100 | Box | ||
| 49 | Binding Supplies | Comb, Black, Plastic, 3/4", Box of 100 | Box | ||
| 50 | Binding Supplies | Comb, Black, Plastic, 1", Box of 100 | Box | ||
| 51 | Binding Supplies | Spiral Bindings, 6mm, Box of 100 | Box | ||
| 52 | Binding Supplies | Spiral Bindings, 8mm, Box of 100 | Box | ||
| 53 | Binding Supplies | Spiral Bindings, 10mm, Box of 100 | Box | ||
| 54 | Binding Supplies | Spiral Bindings, 12mm, Box of 100 | Box | ||
| 55 | Binding Supplies | Spiral Bindings, 14mm, Box of 100 | Box | ||
| 56 | Binding Supplies | Spiral Bindings, 16mm, Box of 100 | Box | ||
| 57 | Binding Supplies | Spiral Bindings, 20mm, Box of 100 | Box | ||
| 58 | Binding Supplies | Spiral Bindings, 22mm, Box of 100 | Box | ||
| 59 | Binding Supplies | Spiral Bindings, 25mm, Box of 100 | Box |
60 Transparency 8 1 per 2 x 11" transparency film for use in plain paper copiers, packaged 100 Sheets per box. Box
| 61 | Labels | High Speed Labels, 33-up, 2.8" x 1" | Box |
| 62 | Labels | Student Labels - 8 1/2 X 11, 30 Labels Per Sheet, Label Size 2 5/6 " X 1", 250 Sheets Per Pack, 4 Packs Per Case (1,000 Sheets Per Case), MUST INCLUDE SAMPLE | Case |
| 63 | Labels | Student Labels - Laser Labels, 2 1/2" X 3 1/4", 2 Across, 8 Per Sheet, White, MUST INCLUDE SAMPLE AND INDICATE CASE COUNT | Case |
| 64 | Labels | Student Lables - Lasesr Labels, 2 1/2" X 4", 2 Across (6‐8 Per Page), White, MUST INCLUDE SAMPLE AND INDICATE CASE SIZE | Case |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Manufacturer | Comments | ||
| 65 | Envelopes - Unprinted | #10 Envelopes - White 24#, soft box, Windows, 500 Envelopes per box. (Quality Park brand not acceptable) | Box | ||
| 66 | Envelopes - Unprinted | #10 Regular White Wove Envelopes - 24#, 500 Envelopes per box, 4 1/8” x 9 1/2” | |||
| (Quality Park brand not acceptable) | Box | ||||
| 67 | Envelopes - Unprinted | #10 Digital Window Envelopes - White 24#, soft box, Windows, 500 Envelopes per box | Box | ||
| 68 | Envelopes - Unprinted | #9 Envelopes - 3 7/8" X 8 7/8", Double Window, White 24# white wove with inside tint, 500 Envelopes per box. Top Window - 7/8" X 3 1/2"; Left 3/8"; from botton 2 3/8". Bottom Window 7/8" X 3 1/2"; Left 3/8"; from bottom 1 1/8" | Box | ||
| 69 | Envelopes - Unprinted | 6" x 9" Envelopes - Brown Kraft, Packed 500 Envelopes per box. No Windows. Thumb cut preferred. Please include sample. | Box | ||
| 70 | Envelopes - Unprinted | 6" x 9" Envelopes, Brown Kraft, Peel and Seal, Packed 500 Envelopes per box | Box | ||
| 71 | Envelopes - Unprinted | Interoffice Envelopes - Large, 10" x 13", button string, 100/box | Case | ||
| 72 | Envelopes - Unprinted | Invitation Envelopes - 4 3/8" x 5 3/4", white, 100/box | Box |
| Appendix B Item Number | Category | Description | Unit of | ||
| Measure | Price Per Unit of Measure | Manufacturer | Comments | ||
| 73 | Envelopes - Printed | #10 Regular White Wove Envelopes - 4 1/8" X 9 1/2"; 24 #; Packed 500 Envelopes per box. Printed Return Address with district logo included - Three Color. | Box | ||
| 74 | Envelopes - Printed | #10 Regular White Wove Envelopes - 4 1/8" X 9 1/2"; 24 #; Packed 500 Envelopes per box. Printed Return Address - One Color | Box | ||
| 75 | Envelopes - Printed | #10 Regular White Wove Envelopes - 4 1/8" X 9 1/2"; 24 #; Packed 500 Envelopes per box. Printed Return Address - Two Color | Box | ||
| 76 | Envelopes - Printed | #9 Regular White Wove Envelopes - With Poly Clear Window Envelopes with Inside Tint, Basis Wt. 24; 3 7/8" X 8 7/8"; packed 500 Envelopes per box, printed return address, One Color; Some with Logo | Box | ||
| 77 | Envelopes - Printed | 10" x 13" Envelope White #24 with Peel and Seal Printed Return Address One Color - Black, 500/box | Box | ||
| 78 | Envelopes - Printed | Accounts Payable Check Envelopes - #10 Regular White Wove with Inside Tint; 4 1/8" X 9 1/2"; 24#; Printed Return Address. Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2", One Color. | Box | ||
| 79 | Envelopes - Printed | Accounts Payable Check Envelopes - #10 Regular White Wove with Inside Tint; 4 1/8" X 9 1/2"; 24#; Printed Return Address. Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2", Two Color. | Box | ||
| 80 | Envelopes - Printed | Accounts Payable Check Envelopes - #10 Regular White Wove with Inside Tint; 4 1/8" X 9 1/2"; 24#; Printed Return Address. RETURN SERVICE REQUESTED. Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2", Three Color. | Box | ||
| 81 | Envelopes - Printed | Payroll and Accouts Payable Envelopes (Finance Manager nVision) - 3 7/8" x 9 3/16" - Double Window, 24# White Wove with Inside Tint; Packed 500 Envelopes per box. Top Window - 7/8" X 3 1/4"; Left 4 3/4"; from bottom 2 3/16". Bottom Window - 3/4" X 3 3/4"; Left 5"; from bottom 3/8", Flap 1 5/8 inches, Throat 3/4 inch, Diagonal Seam | Box | ||
| 82 | Envelopes - Printed | Payroll and Accouts Payable Envelopes (WinCap) - 4" x 9 1/4" - Double Window, 24# White Wove with Inside Tint; Reverse Flap; Packed 500 Envelopes per box. Top Window - 1" X 3 1/2"; Left 4 13/16"; from bottom 2 1/8". Bottom Window - 7/8" X 3 1/4"; Left 5 9/16"; from bottom 3/4", Flap 1 5/8 inches, Throat 3/4 inch, Diagonal Seam | Box | ||
| 83 | Envelopes - Printed | Window Envelopes - #10 Regular White Wove with Inside Tint; 4 1/8" X 9 1/2"; 24#; One Color Printed Return Address. Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2" | Box | ||
| 84 | Envelopes - Printed | Window Envelopes - #10 Regular White Wove; 4 1/8" X 9 1/2"; 24#; Printed Return Address, Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2", Two Color. | Box | ||
| 85 | Envelopes - Printed | Window Envelopes - #10 Regular White Wove; 4 1/8" X 9 1/2"; 24#; Printed Return Address, Packed 500 Envelopes per box. Standard Window - 1 1/8" X 4 1/2"; Left 7/8"; from Bottom 1/2", One Color. | Box |
File details come from the government source that posted it. Updated .