Copy Paper-District Wide (Semi-Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is requesting bids for Bid 24-12, a district-wide semi-annual copy paper supply contract, with proposals due August 29, 2023. Addendum #1 was posted August 16, 2023, and Addendum #2 was posted August 22, 2023; both addenda must be acknowledged on the Certification Form (Form 2) or the bid may be deemed non-responsive.

The scope covers six line items: xerographic 8×11 dual-purpose paper (Xerox Business 4200 or equal, made in the U.S.A.) for truckload delivery to the District Maintenance & Operations Department (21,000 reams per year) and pallet delivery to the District Print Shop (17,000 reams per year); digital 8×11 20-pound white paper with 92 brightness (25,000 reams per year) for pallet delivery to the Print Shop; and xerographic 8×11, 8×14, and 11×17 multipurpose paper for as-needed orders with inside delivery to any district site (50 reams per order, minimum 5 cartons). Bidders must submit one sample case of each paper type to the Purchasing Department at 208 Bull Street, Room 213, Savannah, Georgia 31401 by the bid submission date.

Pricing is due on a unit-price-per-ream basis with extended prices calculated against estimated quantities; award will be determined on total bid basis. Payment terms are Net 40 days. The contract term is an initial six months with the District retaining the right to extend for two additional one-year periods by mutual written consent. Bidders must hold bids valid for 90 days and maintain firm pricing for the initial contract term. The District is not obligated to purchase estimated quantities and reserves the right to purchase different amounts.

The contractor must carry commercial general liability insurance of $1 million per occurrence and $2 million aggregate, provide a twelve-month warranty on all goods, and accept liquidated damages of $500 per day for unexcused delays.