Copy Paper - District Wide (Semi Annual Contract)

Savannah-Chatham County Board of Education awarded a semi-annual copy paper contract to Staples Contract and Commercial on July 19, 2022, following competitive bidding. The contract runs from August 18, 2022, through February 17, 2023, with one six-month renewal option available.

The solicitation covered four line items: copy paper delivered in truckload quantities to maintenance (21,000 reams per six months), copy paper delivered by pallet to the print shop (17,000 reams per six months), three-hole punch paper delivered by pallet to the print shop (25,000 reams per six months), and copy paper delivered by carton to any district site (50 reams per order). Delivery requirements ranged from one to seven days after receipt of order depending on the vendor.

The Board issued invitations to five vendors and received two responsive bids. Staples Contract and Commercial, a non-minority vendor, submitted the lower-priced bid at $260,017.00, offering Sylvamo and Domtar branded paper products with one to three-day delivery. Prosystems Group LLC, classified as an LMWBE (Local, Minority, Women, and Business Enterprise) vendor, submitted the higher-priced bid at $1,222,950.00, offering Xerox and Sparco branded paper with a seven-day delivery window. Three vendors—Liberty Paper, Contract Paper Group, and VIP Office—submitted no bids.

Addendum 2, issued July 11, 2022, clarified contract term and start date language and extended the bid closing deadline to July 19, 2022, at 11:00 a.m. Bidders were required to acknowledge receipt of the addendum on the Certification Form; failure to do so risked non-responsive status. Staples Contract and Commercial is located at 500 Staples Drive, Framingham, Massachusetts.