Contract Pricing Computers

The Columbia County School District (CCSD) in Evans, Georgia is soliciting sealed bids under Request for Proposal Number HC-09-29-23A for contract pricing on computers and related equipment. The procurement encompasses teacher laptops (HP EliteBook 1040 and HP EliteDesk G9 800 Mini), student Windows laptops (HP ProBook X360 11EE G10), student Chromebooks with an initial estimated order of 5,000 units, charging carts, digital signage devices, and various accessories including docking stations, displays, keyboards, and mice. All equipment must be new with no reconditioned items accepted, and delivery includes inside delivery to any of the district's 30+ buildings in Columbia County with unloading and placement in a designated first-floor area. Bids must be submitted by 2:00 p.m. EST on September 29, 2023, to the CCSD Business Department, with contract pricing valid through September 2024 and renewable annually for up to four additional years (through September 2028) at the same or equivalent fixed price with written consent of both parties. Bidders must provide pricing on both Purchase Order (PO) and P-Card bases for all line items and clearly state any additional charges or minimum buy requirements. Evaluation criteria include pricing (30%), value-added offerings (20%), previous work success with CCSD (20%), RFP requirement adherence (15%), and proposal quality (15%). Required submissions include the Bid Certification and Acceptance Form, Bid Parameter Worksheet, Business References Form (minimum three references), and product specifications with warranty information.

No set-aside designations or restrictions on organization types are specified in the procurement documents, and no incumbent vendors or current contractors are identified. The CCSD, a tax-exempt organization with Federal Tax ID 58-6000217, requests that prices exclude all federal, state, and local sales taxes and use tax unless required by the Georgia Department of Revenue. The district has not specified purchase quantities for most items beyond the initial 5,000 Chromebook estimate, and the procurement reserves the right to reject any or all bids and to award by item, groups of items, or on an all-or-nothing basis at its sole discretion. No specific budget ranges or award values are disclosed in the solicitation documents. Bidders must provide warranty information and options for three-year warranties and optional accidental damage coverage where applicable to be considered for award.