Contract: pedal truck 2 heating oil supply and delivery

The New Hampshire Department of Administrative Services is seeking bids for a #2 Heating Oil Supply and Delivery contract via pedal truck for various state agency locations across six geographic districts. Request for Bid (RFB) #3022-25 solicits proposals for heating oil delivery with an estimated total usage ranging from 31,487 to 91,682 gallons. The contract will commence on September 1, 2025, or upon execution by the Governor and Executive Council, and will remain in effect for two years with potential for a one-year extension. Bidders must provide mark-up pricing based on the No. 2 Oil Boston, MA LOW price from the Oil Price Information Service (OPIS) Oil Price Daily sheet, with mark-ups not exceeding four decimal places and including all transportation costs, taxes, and fees. Evaluation criteria include the ability to service all listed state locations, provide detailed delivery documentation (including pre- and post-delivery tank dipping and bills of lading), and meet specific invoicing requirements. The bid is due on May 29, 2025, at 9:00 AM Eastern Time, with vendors required to demonstrate compliance with environmental considerations and green purchasing principles.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises. Vendors must maintain proper insurance, provide material safety data sheets, and comply with state and federal regulations regarding fuel specifications and delivery procedures. The contract will potentially be awarded to multiple vendors based on the lowest mark-up cost by district, with coverage required for locations across various state departments including Administrative Services, Safety, Transportation, Natural and Cultural Resources, Fish & Game, Corrections, and the Liquor Commission. Fuel tank infrastructure varies widely, with tank sizes ranging from 275 to 12,000 gallons and delivery methods including underground tanks, pedal trucks, and tractor-trailers. While specific budget ranges are not explicitly stated, the estimated annual fuel usage varies significantly across locations, with individual site consumption ranging from 0 to 16,000 gallons. Vendors must be prepared to handle diverse delivery specifications, including automatic delivery instructions and location-specific tank protocols.