CONTRACT: Janitorial Cleaning Services

The State of New Hampshire, specifically the Department of Administrative Services and Bureau of Court Facilities, is seeking a janitorial cleaning services contractor for the Newport Circuit Courthouse located at 55 Main St. in Newport, Sullivan County. The procurement is a Request for Bid (RFB) numbered 3024-25, targeting comprehensive nightly cleaning services to be performed Monday through Friday from 4-8 PM, totaling approximately 260 cleanings per year for an 8,658 square foot facility. The contract term is proposed from June 1, 2025, through June 30, 2027, with potential two-year extension options. Deliverables include detailed nightly maintenance tasks such as surface disinfection, high touch point cleaning, floor maintenance, lavatory and kitchen cleaning, and specialized surface care. Required qualifications include the ability to provide all labor, tools, transportation, materials, and equipment, with a mandate to use environmentally friendly, EcoLogo or Green Seal certified bio-degradable cleaning materials. The bid opening is scheduled for April 15, 2025, at 10:30 AM Eastern Time, with an online public bid opening, and vendors must submit pricing including daily and emergency hourly rates.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Each employee must submit a Criminal Records Release Authorization Form prior to working at the court facility, which will be maintained on file with the Bureau of Court Facilities. The facility currently has approximately 10 employees and consists of 80% carpet and 20% vinyl/tile flooring, with 7 total bathrooms. While no incumbent vendor was identified, the state will provide paper products, hand soap, and can liners, with the contractor responsible for supplying all other consumables. The contractor will also be responsible for activating/deactivating the building's alarm system, ensuring lights are turned off, emptying external cigarette receptacles, and collecting and removing trash. Emergency daytime cleaning will be performed on a per-event basis. Though a specific budget range was not detailed, the contractor will be expected to provide comprehensive cleaning services for the approximately 8,658 square foot courthouse facility.