attachment-1-bid-3024-25.pdf
PDF 59 KB Posted
- Attached to
- CONTRACT: Janitorial Cleaning Services
- Solicitation number
- Bid 3024-25
- Issued by
- Sullivan County, New Hampshire
About this file
This is a scope of work document for janitorial cleaning services issued by the State of New Hampshire Department of Administrative Services, Bureau of Court Facilities, for the Newport Circuit Courthouse located at 55 Main St. in Newport. The procurement (RFB 3024-25) seeks a contractor to provide comprehensive nightly maintenance and cleaning services Monday through Friday from 4 PM to 8 PM, totaling approximately 260 cleanings annually for the 8,658 square foot facility. Services include surface disinfection and enhanced high touch point cleaning of security counters, clerk service counters, courtroom tables, benches, conference rooms, and kitchen areas; damp mopping of all floors during winter or inclement weather; glass and mirror cleaning; complete lavatory and kitchen sanitation; carpet and floor spot cleaning; weekly high dust cleaning and upholstered furniture vacuuming; quarterly metal polishing; and ceiling diffuser cleaning. The contract term runs from June 1, 2025, through June 30, 2027, with two potential two-year extension options. The bid opening is scheduled for April 15, 2025, at 10:30 AM Eastern Time with an online public bid opening format.
The contractor must provide all labor, tools, transportation, materials, and equipment, with a requirement to use environmentally friendly, EcoLogo or Green Seal certified bio-degradable cleaning materials. The State will supply paper products, hand soap, and can liners, while the contractor supplies all other consumables. Additional contractor responsibilities include activating and deactivating the building alarm system nightly, turning off all lights upon completion, emptying external cigarette receptacles, and managing trash removal to outside dumpsters. Each contractor employee must submit a Criminal Records Release Authorization Form from the New Hampshire Department of Safety prior to working at the facility. The facility contains approximately 10 employees, 80 percent carpet and 20 percent vinyl/tile flooring, 7 total bathrooms (4 public, 2 staff, 1 prisoner holding cell), and 2 stairwells. Vendors must submit pricing for daily rates and emergency hourly rates. No specific incumbent vendor, budget range, or disadvantaged enterprise set-asides were identified in the documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| bid_3024_25.pdf | ||
| attachment_1_bid_3024_25.pdf | ||
| bid-3024-25.pdf | ||
| bid-3024-25-award.pdf |
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Text version
Surface Disinfection/Enhanced High Touch Point Cleaning:
Clean and disinfect surfaces on a nightly basis which include security check-in counters (public side), clerks public service counters, courtroom litigation tables, witness stands, judicial benches (in areas free of documents), conference room tables, attorney-client room counters (public/secure sides), kitchen lounge tables, counters, and microwave keypad surfaces.
High Touch Point Cleaning includes disinfection on a nightly basis all doorknobs/hardware, light switches, elevator keypads, and tops of courtroom pews.
Clean Mats All entrances
Damp mopping (with cleaner/disinfecting solution) All floors in winter or during inclement weather; not to exceed every other day in good weather
Glass / Mirror Cleaning All mirrors, glass partitions / doors and entrance / view window doors
Lavatory Cleaning/Kitchen Cleaning
All, clean and sanitize toilet bowls and urinals, sanitize washbasin and polish fixtures, restock toilet paper, paper towels and hand soap dispensers
Receptacle Emptying - Internal & External All floors, clean and replace liner
Spot Clean Carpeting All floors
Spot Clean Floors All floors
Spot Clean Furniture, Cubicle Panels, and Chairs All floors
Spot Clean Kitchens / Lavatory All partitions, counters, sinks, tiled walls and interior of waste cans / sanitary disposal containers
Spot Clean Walls, Wall Panels & Partitions, Doors, Light Switches All floors
Vacuum Carpets
High traffic areas – Foyers, clerks’ office, courtrooms, All other floors daily as needed (or a minimum of once per week)
Sweeping All floors
Every Other Night Maintenance
Court Facilities A Criminal Records Release Authorization Form (State of NH, Department of Safety, Division of State Police) shall be required for each employee prior to working at any of the Court Facility Locations.
Record Release Forms shall be provided to and kept on file with the Bureau of Court Facilities.
Newport Circuit Courthouse 55 Main St., Newport
Brian Young 603-271-7977
Brian.G.Young@das.nh.gov Nightly Maintenance/5 Days: Monday through Friday, 4 PM - 8 PM
Nightly Maintenance
Low Dust All ledges (includes fireplace mantels, furniture, pictures, and window sills) NO STAFF DESKS
Weekly Maintenance High Dust All Floors
Vacuum Upholstered Chairs All Floors
Courtroom Pews Wipe down, clean to remove grease residues, oils and grimes; polish
Detail Clean All Floors, edges, corners and thresholds
All Restrooms
Scrub, clean, disinfect grout, all partitions, counters, tile, urinals, toilets, walls/floors, waste can liners, sanitary disposal containers
Quarterly Maintenance
Metal Polishing
All light fixtures, interior & exterior door hardware, interior handrails, kick plates & drinking fountains (brass, stainless & aluminum)
Clean Ceiling Diffusers All Floors
Special Additional Information
Exclusions
Square Footage: approximately 8,658 Stairwells: 2 Employees: +/- 10 Flooring: approximately 80% Carpet; 20% vinyl/tile Bathrooms: 7 total; 4 public restrooms, 2 staff restrooms, 1 prisoner holding cell toilet
• Contractor shall activate/deactivate the building’s alarm system. The alarm shall be activated nightly upon completion.
• Contractor shall ensure all lights are turned off nightly upon completion
• Contractor shall empty external free standing cigarette receptacle located near front entrance
• Contractor shall collect and remove trash; place in outside dumpsters
• Contractor shall supply all consumables (except as noted below)
• State shall supply all paper products, hand soap and can liners; Contractor shall notify State when paper products are needed
• Emergency daytime cleaning of restrooms/public areas on a per event basis
• Contractor not responsible for cleaning the mechanical/electrical equipment room
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