Contract Instructors for the Recreation Department

Los Alamos County is seeking contract instructors for its Recreation Department through Request for Proposal RFP26-34, with the aim of providing diverse skill programs to the community. The solicitation invites qualified instructors to propose programs such as martial arts, fitness classes, dance instruction, and swim lessons, with the intent to make multiple source awards. Instructors will be responsible for providing qualified personnel, supplies, marketing, and participant evaluations, while the County will manage registration, programming space, and scheduling. The County will compensate selected instructors with 70% of net program fees collected, minus any program-related fees. Proposals are due on October 16, 2025, at 2:00 pm Mountain Time, with a non-mandatory pre-proposal virtual conference scheduled for September 16, 2025, and an anticipated contract award date of November 14, 2025. The evaluation will be comprehensive, assessing service descriptions, experience, suitability of services, and cost proposals, with a total possible score of 100 points.

The procurement allows for various business preference classifications, including Local (Los Alamos) Business, Resident (New Mexico) Business, Native American Resident Business, and Resident Veteran Business. Potential offerors must meet specific eligibility requirements, such as being incorporated in New Mexico, maintaining a principal office in Los Alamos County, and having annual gross revenues up to six million dollars. To qualify for preferences, contractors must submit a written request with their proposal, including a valid New Mexico state-issued preference certificate and, for local business preference, a current valid Los Alamos County Business License. The contract is structured for potential multi-year implementation, with the possibility of up to five consecutive one-year renewal terms. While no specific budget range is explicitly stated, the compensation model suggests that the total contract value will depend on the number of participants and the success of individual programs. Contractors must also comply with various requirements, including maintaining multiple insurance coverages and submitting detailed documentation such as a Campaign Contribution Disclosure Form and Certification Regarding Debarment.