CONTRACT: Generator Maintenance

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services is seeking a comprehensive generator maintenance contractor for state facilities across ten counties, including Belknap County. The Request for Bid (RFB #3003-25) covers maintenance services for approximately 160 generators located at various state facilities such as courthouses, police stations, DOT facilities, and administrative buildings. The contract requires major annual inspections, semi-annual minor inspections, and emergency repair services for generators powered by diesel, propane, natural gas, and kerosene from manufacturers like Caterpillar, Kohler, Cummins, and Olympian. Key deliverables include 24/7 emergency response with a 15-minute telephone response time and 4-hour on-site response time, comprehensive maintenance documentation, and adherence to specified service protocols. The bid is due on March 3, 2025, at 10:00 AM Eastern Time, with a contract term spanning five years from September 1, 2025, through August 31, 2030, and potential two-year extension options. Evaluation criteria will include pricing submissions for each county, with vendors allowed to bid on one or multiple counties, and pricing structure covering major and minor inspections, emergency service rates, and generator rental rates.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. Vendors must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance. The contract is non-exclusive, allowing the state to retain additional contractors for services. Pricing requirements include repair parts markup limited to 10% over cost, and all travel and mileage expenses must be incorporated into the hourly rates. While specific budget ranges are not explicitly stated, the detailed pricing spreadsheet suggests a substantial contract value covering maintenance for over 150 generator locations across ten counties. Vendors will be required to provide fixed rates for major and minor inspections per facility, hourly rates for repair and emergency services, and daily generator rental rates. The comprehensive nature of the contract and the extensive generator inventory indicate a potentially significant procurement opportunity for qualified maintenance service providers.