Contract: bulk wood chips supply & deliver

The New Hampshire Department of Administrative Services is seeking a contractor to supply and deliver bulk wood chips to state agencies through a non-exclusive contract (Bid Number 3040-25). The procurement targets a three-year term from July 1, 2025, through June 30, 2028, with potential two-year extension options, focusing on delivering approximately 4,600 total tons of wood chips (2,000 tons to Concord and 2,600 tons to Glencliff). Specific wood chip requirements include hardwood sourcing (preferably sugar maple, oak, beech, and yellow birch), with precise dimensional specifications of 2.5" x 2.5" x 0.625" or smaller, moisture content between 30-45%, and ash content under 3%. The procurement mandates that wood chips be sourced exclusively from forestry activities or primary timber processing. The electronic bid submission is due on May 21, 2025, at 10:00 AM Eastern Time, with a bid opening conducted via Microsoft Teams. Vendors must demonstrate capability to provide quarterly usage reports, maintain a web-based ordering system, guarantee 95% on-time delivery, achieve 90% fill rates, and handle emergency deliveries within 24 hours.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured per ton delivered, with potential annual price adjustments limited to 3% and tied to mill price increases. While the specific budget range is not detailed, the annual procurement volume of 4,600 tons suggests a substantial contract value. The contract is non-exclusive, allowing the state to retain multiple contractors for wood chip supply. No incumbent vendors are explicitly identified in the documentation. The successful vendor will need to integrate with the state's existing procurement systems and demonstrate robust logistics capabilities to meet the stringent delivery and quality requirements. Vendors must be prepared to provide comprehensive reporting and maintain a flexible, responsive supply chain capable of meeting the state's wood chip requirements across multiple facilities.