bid-3040-25-award.pdf

This is a Bid Summary and Award document from the New Hampshire Division of Procurement Support Services, Bureau of Purchase Property, for the supply and delivery of bulk wood chips to state agencies. The New Hampshire Department of Administrative Services issued Request for Bid (RFB) 3040-25 seeking a contractor to supply and deliver wood chips to two locations: Concord, NH (2,000 tons) and Glencliff, NH (2,600 tons), for a total of 4,600 tons annually. The electronic bid submission closed on May 21, 2025, at 10:00 AM Eastern Time. The contract is structured for a three-year term from July 1, 2025, through June 30, 2028, with potential two-year extension options. Wood chips must meet specific requirements including hardwood sourcing (preferably sugar maple, oak, beech, and yellow birch), dimensional specifications of 2.5" x 2.5" x 0.625" or smaller, moisture content between 30-45%, and ash content under 3%, sourced exclusively from forestry activities or primary timber processing.

The award was made to HHP, Inc., with a unit cost of $82.00 per ton for Concord delivery and $90.00 per ton for Glencliff delivery, resulting in estimated annual costs of $192,400.00 and $234,000.00 respectively, for a total annual spend of $426,400.00 and estimated three-year term spend of $639,600.00 plus $95,940.00 for product line balance allowance, totaling $735,540.00. The competing bid from Cousineau Forest Products was $95.00 per ton for Concord and proposed higher costs overall. The contract represents an 18% cost increase compared to the expiring contract's annual spend of $192,400.00, with a cost increase of $124,800.00. The procurement is non-exclusive, allowing the state to retain multiple contractors. Vendors must demonstrate capability to provide quarterly usage reports, maintain a web-based ordering system, guarantee 95% on-time delivery, achieve 90% fill rates, and handle emergency deliveries within 24 hours. Annual price adjustments are limited to 3% and tied to mill price increases.