Contract: Bottled Water

The State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services is seeking bids for a comprehensive bottled water contract (Bid #3045-26) to supply water products to state agencies statewide. The procurement covers a five-year contract period from November 1, 2025, through October 31, 2030, with potential two-year renewal options. Vendors must provide a range of water products, including 5-gallon filtered and spring water jugs, bottled water cases in various sizes (8oz, 12oz, 16oz, 24oz), and optional dispensing equipment. Key deliverables include web-based ordering systems with inventory control, delivery within five business days of order placement, and specific packaging requirements of 16.9 to 20 fluid ounce bottles in 24-count cases. The bid requires vendors to deliver to over 300 state facilities across ten counties, including Merrimack, Hillsborough, Rockingham, and others. Bid timeline includes questions due by June 20, 2025, with final bid submission deadline of July 1, 2025, at 9:30 AM Eastern Time. Evaluation will likely consider pricing, delivery capabilities, environmental sustainability, and ability to meet comprehensive statewide service requirements.

The contract is non-exclusive and open to various organizations, including political subdivisions and nonprofit agencies under section 501c of the federal internal revenue code. Vendors must provide quarterly and annual usage reports, demonstrating environmental credentials and sustainable practices. The state estimates annual consumption of 24,815 5-gallon filtered water jugs, 547 5-gallon spring water jugs, and 506 cases of bottled water, suggesting a significant potential contract value. Bidders are required to complete detailed offer sheets indicating unit costs and delivery capabilities for each county. The procurement includes prompt payment incentives, offering a 0.50% discount for invoices paid within 10 days for orders exceeding $1,000. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors will need to demonstrate comprehensive statewide delivery capabilities, technological integration through web-based ordering systems, and compliance with environmental sustainability requirements. The contract's broad scope and multi-year duration indicate a potentially substantial award value for the successful vendor.