attachment-1-bid-3045-26.xlsx

This is a bid offer sheet for RFB 3045-26 issued by the State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services, soliciting bids for a comprehensive bottled water supply contract. The procurement requires vendors to provide multiple water products across ten counties, including 5-gallon filtered and spring water jugs, bottled water cases in various sizes (8oz, 12oz, 16oz, and 24oz bottles), paper cups, and optional hot/cold dispensing equipment. The state estimates annual consumption of 24,815 units of 5-gallon filtered water jugs, 547 units of 5-gallon spring water jugs, and 506 cases of 24-count bottled water. The contract period spans five years from November 1, 2025, through October 31, 2030, with potential two-year renewal options. Questions must be submitted by June 20, 2025, with final bid submissions due by July 1, 2025, at 9:30 AM Eastern Time. Vendors must deliver to over 300 state facilities and confirm delivery capability for each county on the offer sheet.

Bidders are required to complete the detailed offer sheet by entering unit costs and indicating delivery capability (Y or N) for each county. The contract includes a prompt payment incentive offering a 0.50% discount for invoices exceeding $1,000 paid within 10 days. Vendors must provide web-based ordering systems with inventory control capabilities and ensure delivery within five business days of order placement. Cooler splashguards must be provided upon request from utilizing agencies at no charge. The contract is non-exclusive and open to various organizations, including political subdivisions and nonprofit agencies under Section 501(c) of the Internal Revenue Code. Vendors will be evaluated based on pricing, delivery capabilities, environmental sustainability credentials, and ability to meet comprehensive statewide service requirements, with successful bidders expected to submit quarterly and annual usage reports demonstrating sustainable practices.