Contract #26-01: Furnish and Haul Aggregate for Bituminous Chip Seal Program

The Kent County Road Commission (KCRC) is seeking bids for Contract #26-01, a procurement opportunity for aggregate materials to support their Bituminous Chip Seal Program across Kent, Montcalm, and Newaygo Counties in Michigan. The contract requires the furnishing and hauling of approximately 28,000 tons of slag aggregate and 6,300 tons of trap rock, to be delivered to 20 different pit locations by June 1, 2026. Bidders must submit per-ton pricing for each specified location through the BidNet Direct site, with bids due on October 7, 2025, and an anticipated contract award on October 14, 2025. The evaluation criteria will focus on the total average cost per ton delivered, with KCRC reserving the right to separate the contract award based on price, availability, and location. Specifications include detailed technical requirements for aggregate gradation, physical properties, and washing specifications, with F.O.B. delivery locations and no acceptance of fuel surcharges. The contract includes a potential one-year renewal option for Fiscal Year 2027, maintaining the same pricing and conditions, and imposes a 10% per ton penalty for deliveries after the June 1, 2026 deadline.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, with minimum coverage specifications outlined in the bid documents. While no incumbent vendors are directly identified, the contract allows participating agencies to schedule their own deliveries and issue individual purchase orders. The estimated total contract value appears to be substantial, covering approximately 34,300 tons of aggregate materials across multiple counties. Potential bidders must provide their company details, authorized signatures, contact information, and Federal Employer ID or Social Security number when submitting their proposal. The contract includes provisions for cancellation due to non-performance, lack of funding, or jurisdictional changes. Interested parties can obtain clarification on specifications by contacting Steve Roon, Director of Maintenance, at (616) 262-6950. The procurement approach suggests flexibility, with KCRC indicating a +/- tolerance in estimated tonnage requirements and the ability to adjust based on available stocking room at complex yards.