Invitation and Specs for Contract #26-01.pdf

INVITATION TO BID

Bids will be received by the Board of County Road Commissioners of the County of Kent, 1900 4 Mile Road NW, Walker, Michigan 49544 until Tuesday, October 7, 2025, 8:30 AM deadline, at which time they will be publicly opened and read.

Contract #26-01: Furnish and Haul Aggregate for Bituminous Chip Seal Program

2026 Requirements of Modified 34CS & CS-T in Slag and Trap Rock with Participating Agencies

All vendors must register and submit their bid on KCRC’s Bidnet Direct site located at https://www.bidnetdirect.com/mitn/kentcountyroads and must be submitted prior to 8:30 AM on Tuesday, October 7, 2025.

If Bidnet Direct is not accessible for you to send KCRC your bid, and you require accommodations, please contact purchasing@kentcountyroads.net or (616) 242-6928. KCRC will work with you to make sure you have the opportunity to submit a bid.

The Board reserves the right to reject any and all bids or to waive irregularities therein, and to accept any bids which, in the opinion of the Board, may be most advantageous and to the best interest of the County. This contract will be considered for award on Tuesday, October 14, 2025.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF KENT

By: Rob VerHeulen, Chair

If you plan to submit a bid, please acknowledge the receipt of this invitation to bid by emailing purchasing@kentcountyroads.net. This allows for KCRC to be in contact with you for any future communication throughout the bid process.

https://www.bidnetdirect.com/mitn/kentcountyroads mailto:purchasing@kentcountyroads.net

INSTRUCTION TO BIDDERS

Bids will be opened at the offices of the Board of County Road Commissioners of the County of Kent, State of Michigan located at 1900 4 Mile Road NW, Walker, MI 49544.

Refer to the INVITATION TO BID for the exact timing and for the identification of the bid as related to furnishing materials, services, equipment, work and/or supplies with the terms, conditions, specifications, drawings, plans, and special provisions as stated herein and hereto attached.

The Kent County Road Commission’s process is to open and read the bids, and then refer the bids to Staff for tabulation and analysis. During this period, the files are closed until this action is complete. Copies of the bid tabulations are made available only once the review is complete, upon the request to Purchasing, by email at purchasing@kentcountyroads.net.

1. All bids must be submitted on the Board's bid pricing sheet that was provided. The bid shall be legibly prepared in ink or typed out. Erasures or alterations must be initialed by the respondent.

2. Specifications and plans should not be returned with bid, unless otherwise stated herein.

3. Bids shall be sent to KCRC through the BidNet Michigan Inter-governmental Trade

Network (MITN) at https://www.bidnetdirect.com/mitn/kentcountyroads. If that is not applicable for the bidder to submit their bid, please contact Purchasing for assistance.

4. KCRC officially distributes bid documents through the Michigan Intergovernmental Trade

Network (MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from either KCRC Purchasing or the MITN system is guaranteed access to receive addendum information, if such information is issued.

5. Bids will not be accepted after the time designated for the opening of the bids. The respondent shall assume full responsibility for delivery of bids prior to the appointed time for the opening and shall assume the risk of late delivery or non-delivery regardless of the manner he/she employs for the transmission thereof.

6. No responsibility shall attach to the Road Commission or their representatives for premature opening or non-receipt of any bid which is not properly addressed, delivered, or identified. A confirmation of receipt of emailed bids received will be sent.

7. It is understood the Board is a governmental unit, and as such, is exempt from the payment of all state and federal taxes, except as allowed by the regulatory agencies to be included in the cost of materials and services.

8. The respondent, by submission of a bid, declares the bid is made without collusion with any other person or entity, and agrees to furnish all items and services in strict adherence with all applicable federal, date and local laws, regulations, codes and ordinances.

9. The Board reserves the right to reject any and all bids, to waive any irregularities therein, and to accept any bid which, in the opinion of the Board, may be most advantageous and to the best interest of the Kent County Road Commission. In case of error, in the extension of prices in the bid or other arithmetical error, the unit prices will govern.

https://www.bidnetdirect.com/mitn/kentcountyroads

Specifications for Contract #26-01:

Furnish and Haul Aggregate for Bituminous Chip Seal Program

It is the intent of the Kent County Road Commission to receive bids and contract to Furnish and Haul of 34CS & CS-T in Slag and Trap Rock for Bituminous Chip Seal Program.

Scope:

1. The Kent County Road Commission shall act as the lead agency and will represent the participating agencies in the administration of the contract. Hereafter, reference to the “Road Commission” shall be understood to include participating agencies. Participating agencies in this contract shall schedule delivery of the material and issue their agency’s purchase order for their requirements. Supplier must invoice each participating agency accordingly.

2. It is the intent of the Road Commission to purchase a clean, dust free and clay free single sized aggregate product that is cubical in shape and size and washed per specification, to be used in a bituminous chip seal process.

3. The aggregates are specified so as to achieve the Road Commission’s desired results.

General Specifications

A. Material:

1. Material shall be a clean single sized aggregate that is cubical in size and washed as specified.

2. Material may be either Iron Blast Furnace Slag, Trap Rock in compliance with the Michigan Department of Transportation's 2020 "Standard Specifications for Construction" for Bituminous Chip Seals, and in particular, Sections 505 and 902.

Aggregate gradations for slag and natural aggregates are enclosed.

3. Each bidder will supply the Road Commission a unit weight for the product bid along with a 100 pound sample. The Road Commission will take into consideration product unit weight when considering award.

4. Each bidder will supply a current test result for the product.

B. Quantity:

1. Approximately 28,000 tons of slag aggregate and 6,300 tons of trap rock are to be purchased. Specific quantities and pit locations are indicated on the bid form. Each participating agency reserves the right to have the material delivered to the location that is in their best interest, and the estimated quantities will be indicated on the bid form.

2. Additional Purchases:

The Kent County Road Commission and participating agencies reserve the right to purchase additional quantities, reduce or eliminate quantities of aggregate, as deemed necessary due to legislative action or jurisdictional changes to the highway system and or budget constraints. Unit prices per ton, per location as bid shall apply regardless of final quantities. Quantities listed per location are estimated and are subject to change.

Specifications for Contract #26-01: Furnish and Haul Aggregate for Bituminous Chip Seal Program

C. Delivery/Penalty:

1. The material for the Kent County Road Commission shall be delivered by June 1, 2026, and participating agencies shall be responsible for scheduling their deliveries.

2. A 10% per ton penalty shall be imposed on tonnages delivered after June 1, 2026, unless prior approval and/or arrangements are agreed upon by the receiving agency.

3. Material shall be delivered to the specified locations as designated on bid form.

4. Contractor shall notify the following contacts at least twenty-four hours prior to delivery:

a. Kent County Road Commission – Steve Roon at 616-242-6950

b. Montcalm County Road Commission – Rob Putnam at 989-831-5285

c. Newaygo County Road Commission – Derek Wawsczyk at 231-689-6682

D. Price:

1. F.O.B. delivery locations

2. A price per ton delivered must be bid for each location regardless of a quantity indicated or not.

3. Price submitted must remain firm for the entire duration of the contract and KCRC will not accept fuel surcharges in addition to your cost.

E. Award of Bid:

1. The award of bid will be based on the total average cost per ton delivered of the slag/trap rock aggregates.

2. KCRC is willing to separate the award of the contract where they see fit. Based on price, availability, and location will be considered for the award of this contract.

F. Renewal Option:

1. The Road Commission reserves the right to renew the contract for one additional year

(for Fiscal Year 2027), upon mutual agreement of both parties. Price terms and conditions of the first year of the contract shall remain the same for the available renewal year option. Estimated quantities will be presented to the awarded contractor for the renewal and per unit pricing shall remain the same for the renewal period.

G. Cancellation of Contract Provisions:

1. The Board shall have the right to cancel the Contract for non-performance in not meeting either quality of aggregate, contractual tonnage amount, delivery, insurance and performance requirements.

2. The Kent County Road Commission may also cancel the contract for lack of funding.

The Contractor acknowledges that, if this contract extends for several fiscal years, continuation of the contract is subject to appropriation of funds for this project. If funds to enable the Road Commission to effect continued payment under this contract are not appropriated or otherwise made available, the Road Commission shall have the right to terminate this contract without penalty at the end of the last period for which funds have been appropriated or otherwise made available by giving written notice of termination to the Contractor. The Road Commission shall give the Contractor written notice of such non-appropriation within 30 days after it received notice of such non-appropriation.

H. Insurance Requirements:

1. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Kent County Road Commission and its agents and employees from and against all claims, damages, losses and expenses including, but not limited to, attorneys’ fees arising out of or resulting from the performance of this Contract including claims, damages, losses and expenses attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, but only to the extent caused by the fault, negligent acts, or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage loss or expense is caused in part by the parties indemnified hereunder.

This obligation does not include an obligation to indemnify the parties, indemnified hereunder for their sole negligence and shall not be construed to negate or modify other rights or obligations of indemnity that otherwise exist as to the parties or persons described herein, arising out of and during the progress and to the completion of work all in accordance with Public Act 468 of 2012 and the 2020 Michigan Department of Transportation’s “Standard Specifications for Construction”, Division 1, paragraph 1.07.10 with the following minimum requirements:

Workman's Compensation Statutory Coverage

Bodily Injury and Property Damage Other Than Automobile:

Each Occurrence $1,000,000 Aggregate $2,000,000 Bodily Injury Liability and Property Damage Liability Automobile:

Bodily Injury Liability $500,000 Each Person, Each Occurrence $1,000,000 Property Damage Liability $1,000,000 Each Occurrence

Combined Single Limit for Bodily Injury and Property Damage Liability Each Occurrence $2,000,000

Insurance Certificate declaring Kent County Road Commission as additional insured, not certificate holder, must be issued and shall become part of the contract.

2. Contractor shall maintain current up-to-date insurance coverage during the term of the contract and failure to do so shall result in termination of said contract.

3. Certificate must be submitted within fifteen days upon notification of award of Contract and prior to Contract signing.

I. Revisions:

1. The Kent County Road Commission reserves the right to increase, decrease or cancel any contract or purchase, as needed, due to Legislative actions, funding deficiencies and/or jurisdictional changes to the road system.

Submission of bid will be construed as a conclusive presumption that the Contractor is thoroughly familiar with the bid requirements and specifications and that he/she understands and agrees to abide by each and all of the stipulations and requirements contained therein.

“The KCRC, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, or national origin in consideration for an award.”

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:

1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation, Title 49, code of Federal Regulations, Part 21 as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulation, including employment practices when the contractor covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurements of Materials and

Equipment: In all solicitations either by competitive bidding or negotiation made by the contactor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, or national origin.

4. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Kent County Road Commission to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State highway department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Non-compliance: In the event of the contractor’s non-compliance with the non-discrimination provisions of this contract, the Kent County Road Commission shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

(a) Withholding of payments to the contractor under the contract until the contractor complies, and/or

(b) Cancellation, termination or suspension of the contract, in whole or in part.

6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Kent County Road Commission may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Kent County Road Commission to enter into such litigation to protect the interests of the County, and, in addition, the contractor may request the State highway department to enter into such litigation to protect the interests of the State and/or the United States to enter into such litigation to protect the interests of the United States.

Technical Specifications

1. Gradation and Physical Requirements for Chip Seal Aggregates – CS-T & Modified 34CS

(Slag)

Sieve Analysis (MTM 109), Total Percent Passing (a)

Sieve Size CS-T 34CS

3/4 inch 100 100

1/2 inch 100 100

3/8 inch 100 90-100

No. 4 N/A 0-10

No. 8 0-15 0-5

No. 200 (Loss by Wash) (Slag) 2.0 Maximum (Slag) 2.0 Maximum

Physical Requirements for Coarse Aggregates (CS-T & 34CS)

Test Description Specification

MTM 102 L.A. Abrasion Resistance 45% maximum (b)

MTM 117 Percent of Crushed Particles 95% minimum

MTM 110 Deleterious Particles.in Aggregate 3.5% maximum (d)

ASTM D4791(d) Flat and Elongated Ratio, 3:1 12.0% maximum

MTM 111 (e) Aggregate Wear Index (AWI) 260 minimum

(f) Moisture Content at time of placement

4% maximum

a. All aggregate shall be washed.

b. Iron Blast-Furnace slag aggregate.

c. Includes the sum of shale, silt stone, structurally weak and clay ironstone.

d. As determined for material retained on the No.4 sieve. The ratio between any combination of length, width or thickness.

e. For second course of double chip seal. Does not apply to a shoulder chip seal.

f. As described In MDOT Procedures for Aggregate Inspection.

2. Gradation and Physical Requirements for Chip Seal Aggregates – CS-T & 34CS-M (Trap Rock)

Sieve Analysis (MTM 109), Total Percent Passing (a)

Sieve Size CS-T 34CS-M

3/4 inch 100 100

1/2 inch 100 100

3/8 inch 100 90-100

¼ inch 85-100 N/A

No. 4 N/A 0-15

No. 8 0-15 0-5

No. 200 (Loss by Wash) 2.0 maximum 2.0 maximum

Physical Requirements for Coarse Aggregates (CS-TM & 34CS-M)

Test - Description Specification

MTM 102

L.A. Abrasion Resistance

45% maximum (b)

MTM 117

Percent of Crushed Particles

ADT > 4,000 100% minimum on single face, 90% on 2 faces ADT < 4,000 95% minimum on single face, 85% on 2 faces

MTM 110 3.5% maximum (c)

Deleterious Particles.in Aggregate

ASTM D4791(d) Flat and Elongated Ratio, 3:1

N/A 15.0% maximum

MTM 111 (e) Aggregate Wear Index (AWI)

ADT > 4,000 60/40 Weighted Average > 260 (f) ADT < 4,000 220 minimum

Moisture Content at time of placement (g)

4% maximum

a. All aggregate shall be washed.

b. Iron Blast-Furnace slag aggregate.

c. Includes the sum of shale, silt stone, structurally weak and clay ironstone.

d. As determined for material retained on the No.4 sieve. The ratio between any combination of length, width or thickness.

e. For second course of double chip seal. Does not apply to a shoulder chip seal.

f. As described In MDOT Procedures for Aggregate Inspection.

g. As described in MDOT Procedures for Aggregate Inspection

Bid Pricing Sheet for Contract #26-01:

Furnish and Haul Aggregate for Bituminous Chip Seal Program

Please submit price per ton based on each location:

* Complex yards are subject to change based on available room for stocking 34CS Slag

* KCRC estimates +/- 5,000 tons of 34CS Slag to their 2026 estimated requirements.

Pit Name and Location Quantity

(Ton) Price Per

Ton Total Cost Slag Slag Slag

Central Complex Yard 0 1900 4 Mile Road NW Carpenter Pit 2,000 Old Northland Drive East of Kuttshill Dr

Parker Excavating Pit 2,000 5664 Alpine Ave NW North Complex Pit 0 117777 White Creek Avenue NE

Red Pine Pit 1,500 Red Pine Drive at 18 Mile Wiersma Pit 2,000 Wiersma 0.25 miles West of White Creek Ave Parker Pit 800 Myers Lake Rd 0.10 miles North of 18 Mile Rd

Lincoln Lake Pit 2,000 North of M57 – 11883 Lincoln Lake Old 14 Mile Pit 500 Intersection of M-57 & Old 14 Mile Road Ramsdell Pit 1,000 Ramsdell Road 0.50 miles North of 9 Mile Road

Knapp Pit 2,500 Knapp Avenue 0.50 miles East of Pettis Avenue Vergennes Pit 2,000 Vergennes Ave at Cumberland Ave

Hesche Pit 1,500 2845 Timpson Ave North – S of Grand River Dr Blakeslee Pit 0 Timpson Ave North of Cascade Rd

South Complex Yard 1,500 4949 Tim Dougherty Drive SE Logan Lake Pit 500 Intersection of 84th St and Freeport Ave

Campbell Lake Pit 1,500 84th Street 0.25 miles East of Snow Avenue Byron Township Pit 1,000 92nd Street West of Clyde Park Avenue

Montcalm County Road Commission 1,500 619 West Main Street, Stanton, MI Montcalm County Road Commission 1,500 8734 W. Peck Rd., Greenville, MI

Furnish and Haul Aggregate, contd.

Montcalm County Road Commission 1,500 17700 W. M46, Howard City, MI

Newaygo County Road Commission Garage 1,200 935 1 Mile Rd, White Cloud, MI

ESTIMATED TOTAL TONS 28,000

TOTAL SLAG COST $

* KCRC estimates +/- 2,000 tons of CS-T Trap Rock to their 2026 estimated requirements.

Pit Name and Location

Quantity (Ton) Price Per Ton

Trap Rock

CS-T

Trap Rock

34CS

Trap Rock

North Complex Pit 117777 White Creek Avenue NE

1,000 (CS-T) Not Applicable

Ramsdell Pit Ramsdell Road 0.50 miles North of 9 Mile Road

1,500 (CS-T) Not Applicable

Montcalm County Road Commission 8734 W. Peck Rd., Greenville, MI

(CS-T or Slag)

Montcalm County Road Commission 619 West Main Street, Stanton, MI

1,800

Montcalm County Road Commission 17700 W. M46, Howard City, MI

1,500

ESTIMATED TOTAL TONS 6,300

TOTAL TRAP ROCK COST $

Furnish and Haul Aggregate, contd.

Respondent Information

Company Name:

Company Address:

Authorized Signature and Title:

written typed/printed

Email

Telephone #: Fax #

Date:

Federal Employer ID # or SS #

NOTE: Questions concerning specifications should be directed to Steve Roon, Director of

Maintenance, at (616) 262-6950.