Consulting Services for the Development of a Parks Master Plan

York County, South Carolina is requesting proposals for a baseline Parks and Recreation Master Plan under RFP #3064, with a voluntary pre-solicitation conference on December 3, 2026 and proposals due January 7, 2027. The RFP carries no set-aside or preference program. The plan will guide park, recreation, trail, and open space investments over 10 to 20 years through data-driven assessment of existing facilities, future recreation needs, and capital priorities.

Scope covers project management, inventory and assessment of existing conditions, demographic and growth analysis, stakeholder input, needs assessment, vision and goals development, a capital improvements framework, and an implementation strategy. Deliverables include a project charter, summary reports on existing conditions and demographics, a stakeholder input and needs assessment, recommendations and a capital framework, and a final planning document with presentation content. The consultant must complete the master plan by November 15, 2027.

Cost proposals must include all professional services, expenses, and overhead. The County will pay monthly billing for hours by staff classification plus reimbursable expenses within 30 days of receipt. The County may award the Base Proposal and any additive alternates separately or together, to the same or different proposers. Engagement is subject to non-appropriation of funds, and all obligations requiring expenditure are conditioned on appropriated funds. Required insurance includes $1 million general liability, $1 million professional liability per occurrence, workers' compensation as required by South Carolina law, $500,000 automobile liability, and employers' liability.

Evaluation weights are project approach 30 points, cost 25 points, firm qualifications 20 points, firm capacity 20 points, and references 5 points. The County will consider only one proposal per firm. Proposals go electronically through the OpenGov portal or by hand delivery with one original, five copies, and one USB electronic version. The detailed proposal is capped at 25 pages and the appendix at 10 pages. Questions are due December 11, 2026 at 4:00 p.m. Interviews are slated for January 28, 2027. York County Council is expected to authorize negotiation for award on February 15, 2027, with an anticipated contract award on March 15, 2027.