RFP_#3064_Consulting_Services_for_the_Development_of_York_County's_Parks_Master_Plan.1.pdf

SOLICITATION TYPE: Request for Proposals DATE: 11/10/2026

ID Number: 3064 Title: Consulting Services for the Development of Parks Master Plan

Due Date/Time: January 7, 2027, at 11:00 a.m.

LATE SUBMITTALS WILL NOT BE ACCEPTED

Mail or Deliver To:

York County Procurement PO Box 180 Government Center Building, Room 3501 6 S. Congress St., York, SC 29745

Opening Location:

Government Center Building Room 3401 6 S. Congress St., York, SC 29745

Voluntary Pre-Solicitation Conference: December 3, 2026 at 2:00 p.m.

York County Planning & Development Building Large Conference Room 18 W. Liberty St., York, SC 29745

Point of Contact: Teria Sheffield, Procurement Director

Additional Documents available from:

N/A

Questions Deadline: December 11, 2026 by 4:00 p.m.

Tentative Date of Council Approval: February 15, 2027

PO Box 180, 6 South Congress Street, York, SC 29745 Telephone: 803-684-8520 Fax: 803-684-8580 Web: www.yorkcountysc.gov

Teria G. Sheffield Procurement Director

PROCUREMENT DEPARTMENT

http://www.yorkcountysc.gov/

REQUEST FOR PROPOSALS

FOR

DEVELOPMENT OF A PARKS MASTER PLAN

1.0 INTENT

1.1 York County seeks a qualified consultant to prepare a baseline Parks and Recreation Master Plan to guide future park, recreation, trail, and open space investments over the next 10 to 20 years. The plan shall provide a data-driven assessment of existing facilities, future recreation needs, and capital priorities while maintaining a streamlined scope and budget.

1.2 It is York County’s intent to describe in general terms, the services required for preparing a Comprehensive Parks Master Plan.

1.3 All parts, items, details of services or features not specifically mentioned which are regularly provided by the practice in order to complete this type of work/service shall be provided in response to this Request.

1.4 The objectives for this project are as follows:

Assess existing County parks, recreation facilities, trails, and open space assets.

Analyze population growth and demographic trends affecting recreation demand.

Identify service gaps and future facility needs.

Establish baseline level-of-service benchmarks.

Develop capital investment priorities and implementation strategies.

Create a planning framework for future updates and expanded public engagement efforts.

1.5 Responses to this RFP will be used to determine the relative qualifications of various firms to perform the scope of work and tasks specified. The County is seeking a proposing team with demonstrated expertise that meets the requirements of this RFP.

1.6 It is anticipated that an agreement for services will be negotiated and executed between York County and the firm who is determined to best meet the needs of the County. All firms with an interest in working with York County are encouraged to review the County’s website at (www.yorkcountysc.gov) for additional information.

2.0 GENERAL TERMS AND CONDITIONS

2.1 This request contains, in general terms, the overall objectives of York County and in obtaining the professional services indicated herein. While an attempt is made to describe the general expectations of the County and the anticipated work to be performed, the County and the successful firm may need to define a more specific scope of work as part of a negotiation process. If it becomes necessary to revise any part of this request, written amendments will be provided in an addendum form to all potential proposing firms. Any inquiry or request for interpretation received five (5) or more days prior to the date fixed for opening of proposals will be given consideration unless an earlier date is specified on the cover page. All such changes or interpretations will be made in writing in the form of an addendum and, if issued, posted on the County’s website www.yorkcountysc.gov and will be mailed or sent by available means to all known prospective Offerors prior to the established RFP opening date. Each Offeror shall acknowledge receipt of such addenda in the space provided in the RFP document. In case any Offeror fails to acknowledge receipt of such addenda or addendum, the proposal will nevertheless be construed as though it had been received and acknowledged and the submission of the proposal will constitute acknowledgement of the receipt of same. Questions received less than five (5) days prior to the date for opening of proposals unless an earlier date is specified on the cover page may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.2 Each Offeror providing a response for consideration by the County is responsible for obtaining information on the conditions and restrictions involved in meeting the obligations and providing the services as set forth in this RFP. The failure or omission of an Offeror to obtain adequate information will in no way relieve the Offeror of any obligation with respect to this RFP or to an associated contract.

2.3 York County reserves the right to retain all proposals submitted. Submission of proposal indicates acceptance by the Offeror of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted and confirmed in any resulting contract between York County and the Offeror selected.

2.4 York County reserves the right to award the Base Proposal and Add-Alternate No. 1 separately or together, to the same proposer or different proposers, as determined to be in the County's best interest. The County may award the Base Proposal only, award the Base Proposal with the Additive Alternate, or decline to award the Additive Alternate. The County further reserves the right to reject any or all proposals, waive minor informalities, request clarifications, and negotiate with the highest-ranked proposer(s) in accordance with the York County Procurement Ordinance and applicable South Carolina law.

2.5 In submitting a properly signed Proposal, the firm accepts all of the terms and conditions contained in this Request. Submitted Proposals shall remain open and if applicable, prices quoted shall be honored for a minimum of 90 days after the day of the RFP opening.

2.6 There is no expressed or implied obligation for York County, or its agents to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

2.7 The successful firm shall have the full and sole responsibility for performing all services as finally agreed upon and accepted by the County. In the event the Offeror fails to deliver /or perform any proposed services within the specified schedule, the County reserves the right to cancel the Contract and secure other means of providing and deduct all costs thereof from any payment due the firm.

2.8 Chain of Communication: To ensure the integrity of the competitive process, a strict chain of communication shall apply to each Invitation for Bids, Request for Proposals, Request for Qualifications, or any other competitive solicitation during the period between publication of the solicitation and final award. Offerors or its agents may not communicate by any means, directly or indirectly, with York County public officials, employees, its agents, or representatives or any person not otherwise listed on this document, regarding any aspect of this procurement activity. All communications must be solely with the Procurement Officer. In the sole determination of the Procurement Officer and/or York County, violation of these restrictions may result in disqualification of your offer, suspension, or debarment, and may constitute a violation of law.

2.9 Prohibition of Donations and Gratuities: Offerors are restricted from making donations to any York County governmental entity with whom they have or seek to have a contract. The Offeror represents that his/her offer discloses any gifts made, directly or through an intermediary, by the Offeror or the Offeror’s named subcontractors or subconsultants to or for the benefit of York County, its agents, or representatives during the period beginning eighteen months prior to the Opening Date.

No Offeror, or any person, firm, or corporation employed by the Offeror in the performance of this request, may offer or give any gift, money or anything of value or any promise for future reward or compensation to any York County employee or elected official.

3.0 BACKGROUND INFORMATION

3.1 York County continues to experience rapid growth, as with many metro areas in the Carolinas. It is situated at the northern extent of the South Carolina Piedmont region, with a land area of approximately 695 square miles and an estimated 2026 population of more than 311,000, making it the 7th largest of the state’s 46 counties. York County adopted its last full 10-year Comprehensive Plan in 2016, and a mid-plan update in 2023.

3.2 York County Parks and Recreation hired Clemson University in 2024 to complete a department strategic master plan which included a needs assessment, scientifically valid survey and focus group sessions. The study collected public input data addressing a broad range of parks and recreation needs and priorities. The plan included recommendations that were informed by the data gathered during extensive research, benchmarking, and the public input process.

3.3 Currently, there are ten park properties within the County’s parks system that are managed, maintained, and operated by the Parks & Recreation Department. Of those ten park properties, eight of them are open to the public, with two parks offering overnight camping and public boat ramps for access to Lake Wylie. York County Parks and Recreation operates one athletic park in the unincorporated area of York County and was built and continues to be financially supported through a special tax/millage voted on by the citizens of that area (known as Lake Wylie Recreation Tax District). The department oversees a second special tax district, known as Bethel Lake Wylie Tax District, in which three properties were purchased to preserve green space and eventually develop them into public parks and green spaces.

3.4 The Parks and Recreation Department was established in August 2022, and has grown rapidly over the past four years. Challenges we continue to face is the growing nature of our County and trying to keep up with the recreational needs of our citizens. Opportunities have presented itself as we have current undeveloped properties for parks and the need to acquire more properties for future parks to meet the growing recreational needs County-wide, which both need a sustainable revenue source.

3.5 The Parks Master Plan is intended to compliment and integrate several interrelated planning initiatives being launched concurrently by York County, which also include:

Comprehensive Plan and Newport Small Area Plan I-77 Corridor Study Trails Master Plan

3.6. The County anticipates the following procurement schedule and major project milestones.

Procurement Schedule

Milestone Date

RFP Release Date November 10, 2026

Pre-Proposal Conference December 3, 2026

Questions Due December 11, 2026

Addendum Issuance (if necessary) December 18, 2026

Proposal Due Date January 7, 2027

Interviews (if necessary) January 28, 2027

Council to Authorize Negotiation for Award February 15, 2027

Anticipated Award of Contract March 15, 2027

Preliminary Findings to Council October 15, 2027

Document Completion Date November 15, 2027

4.0 SCOPE AND DELIVABLES FRAMEWORK

4.1 The selected consultant shall utilize best planning practices, GIS-based analysis, and implementation-oriented recommendations to produce an actionable planning document that will guide County policy and investment over the planning horizon. Because of the recency of the Clemson study, this plan will not have an intensive public engagement task or deliverable. York County favors a deliverable-based framework to streamline project management and ensure clear milestones. The specific task-oriented work packages below are subject to negotiation with the selected Consultant to align with their project approach.

4.2 The Consultant will be responsible for completing the following tasks and deliverable(s), with administrative staff oversight:

A. Project Management

1. Conduct project kickoff meeting with County staff.

2. Establish project schedule and communication protocols.

3. Coordinate and share updates and information with other consultant teams engaged on interrelated plans or studies.

4. Conduct up to three progress meetings with County Staff during the engagement.

Deliverable #1: Project Charter and Schedule

B. Existing Conditions

1. Inventory County-owned parks, trails, recreation facilities, and open space properties.

Review facility conditions and capacity.

2. Review existing plans, studies, and recreation-related policies.

3. Develop GIS-based inventory mapping.

C. Demographic and Growth Analysis

1. Evaluate population growth trends.

2. Analyze demographic characteristics influencing recreation demand.

3. Identify emerging growth areas and future service needs.

Deliverable #2: Summary Report to staff on existing conditions and demographic/growth analysis.

D. Stakeholder Input

1. Conduct interviews with County leadership and Parks staff.

2. Conduct interviews with representatives from selected smaller municipalities.

3. Conduct one workshop with County Council and leadership.

Deliverable #3: Summary Report to staff

E. Needs Assessment

1. Compare existing facilities against industry benchmarks.

2. Identify recreation service gaps.

3. Evaluate future demand for parks, trails, athletic facilities, and passive recreation.

Deliverable #4: Summary Report to staff on stakeholder input, needs assessment.

F. Vision, Goals and Recommendations

1. Develop planning principles and goals.

2. Establish recreation priorities.

3. Recommend future park, trail, and recreation investments.

G. Capital Improvements Framework

1. Develop short-term (0–5 year), mid-term (5–10 year), and long-term (10–20 year) priorities.

2. Identify projects that would extend past the five-year schedule with a hurdle analysis.

3. Prepare planning-level cost estimates.

4. Identify potential funding sources and grant opportunities.

H. Implementation Strategy

1. Develop implementation priorities aligned with vision and goals recommendations.

2. Identify potential partnerships.

3. Establish performance measures, where applicable.

Deliverable #5: Summary Report to staff on vision/goals/recommendations, capital improvement framework, and implementation strategy.

I. Final Report and Adoption

1. Prepare final document that will include strategies, implementation matrix, and opinion of probable costs for recommended capital improvements.

2. Present the completed plan to the Health Environmental and Preservation Committee and County Council.

3. Provide related electronic files to the County.

Deliverable #6: Final planning document, presentation content, and appearances.

5.0 CONTRACT TERM

5.1 The contract term shall be negotiated through a project schedule as mutually agreed by both parties. However, the County requests that the selected consultant ensure they have available capacity to complete the Master Plan by November 15, 2027, if not sooner.

5.2 Termination of Contract

a. Should a dispute arise, and if, after a good faith effort at resolution, the dispute is not resolved, either party may terminate the contract by providing thirty (30) days written notice to the other party.

b. Convenience: If this contract is terminated or canceled upon request and for the convenience of York County without the required (30) days advance written notice, then York County must negotiate reasonable termination costs, if applicable.

c. Cause: Termination by York County for cause, default, or negligence on the part of the Offeror must be excluded from the foregoing provisions; termination costs, if any, must not apply. The thirty

(30) days advance notice requirement is waived and the default provision listed herein must apply.

d. Default: In case of default of Offeror, York County reserves the right to purchase/lease any or all items or all items/services in default open market, charging Offeror with any excessive costs.

5.3 NON-APPROPRIATION CLAUSE: Notwithstanding any other provision of this request/agreement, all obligations of the County under this solicitation which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose.

6.0 COST PROPOSAL

6.1 Offeror shall provide a detailed cost proposal to include all costs, professional services, expenses, etc. needed to complete the work outlined in this RFP. Offerors are encouraged to provide any additional information and/or pricing (including discounts or incentives) that will address the best value of offerings presented in their technical proposal. The Cost Proposal will be evaluated on the rates that will be billed to the County with any additional overhead, administrative costs, or price increases applied. Pricing must include all applicable taxes.

7.0 PAYMENT

7.1 Billings should be submitted in the month following the performance of the work and include details of hours worked by staff classification, hourly rates, and reimbursable expenses. The County will pay invoices within 30 days of receipt.

8.0 SUBMITTAL REQUIREMENTS

8.1 The Proposal shall include the following information with sections headers or tabs to identify each section. Failure to submit this information will render your Proposal as non-responsive. All responses shall include, but not be limited to, the following information:

8.2 Technical and Cost Proposals shall be submitted together; however, the Cost Proposal shall be uploaded separately in the OpenGov portal or in its own separate sealed envelope, if via hand delivery. DO NOT submit copies of the Cost Proposal.

8.3 The Technical Proposal shall include the following with tabs to identify each section. Failure to adhere to this format or to address all specified items may disqualify an Offeror from further consideration. Offerors may include any additional information for consideration in a separate Tab identified as an appendix.

Submit Technical Proposals in the following format:

SIGNATORY PAGE: Included in the front of the proposal should be a copy of the RFP’s signature sheet (attached herein) properly signed to include the manual signature of an authorized representative of the firm and all appropriate address and contact information as listed on this form.

TITLE PAGE: Title page must show the RFP’s subject.

TAB 1: TABLE OF CONTENTS:

TAB 2: TRANSMITTAL LETTER: Proposal must include a signed letter of transmittal briefly stating the Offeror’s understanding of the work to be undertaken, the commitment to perform the work within the time period, a statement why the Offeror believes its firm to be the best qualified to perform the work and a statement that the proposal is a firm and irrevocable offer for ninety (90) days after the date of public opening of Proposals. The letter shall also identify a contact person for questions during the RFP process, including contact information (i.e., telephone number, fax, email, and postal address).

TAB 3: DETAILED PROPOSAL: The purpose of the detailed proposal is for the Offeror to demonstrate their qualifications, competence, project approach and methodology, proposed project schedule, and capacity to provide consulting services based on the Scope of Work as presented in this RFP. Proposals should emphasize the Offeror’s proven ability to leverage innovative comprehensive planning practices, creative engagement strategies, and methodology that may be uniquely successful in York County over formulaic comprehensive planning with repeatable results. Prose and style should be straight-forward and not superfluous. Details are limited to a maximum twenty-five (25) page (single side if printed) abstract that includes:

a) A brief description of firm’s specific abilities and expertise related to this type of project.

b) A statement showing the interest in and understanding of the project indicating any concerns regarding items in the scope.

c) Description of the approach to the project. Your approach may or may not differ from the proposed scope but should be relevant to the spirit or intent of the project. It could reflect a similar project approach you have used before.

d) The roles and responsibilities and background of project personnel and any sub-consultants.

e) A statement on how client communications will be handled.

f) A statement referring to techniques or methods of quality control the firm will apply to the management of the project.

g) A statement disclosing any pending legal or ethical charges against the firm.

h) Description of the current workload for the firm personnel dedicated to this project and how this project will be incorporated into their schedule.

i) Using or modifying the proposed scope and deliverables framework, provide a project schedule and explain the sequence of tasks your firm will take to complete this project and accomplish the deliverables – a Gantt or PERT chart format is preferred.

j) Provide client reference information for relevant projects (name, address, telephone number, e-mail, etc.).

TAB 4: APPENDIX: The Appendix shall be limited to ten (10) pages (single side if printed) for the sole purpose of providing product data, collateral sheets, or other information relevant to the proposal.

NOTE: Offerors May Choose to Submit Proposal Response in Electronic Form or via Hand Delivery or Courier Service. Only One Proposal Will Be Accepted.

8.4 ELECTRONIC SUBMITTALS: Electronic submittals shall be uploaded in PDF format via the OpenGov online portal which can be accessed via https//www.yorkcountysc.gov/217/Procurement under the Active Bids link. To ensure that an electronic submittal is received by the due date and time, it is recommended that submittals are uploaded allowing sufficient time prior to deadline. An e-mail confirmation of submittal will be received after selecting Submit Response in the OpenGov system. If confirmation e-mail is not received, contact OpenGov support by selecting “?” icon at the bottom right once you have logged into OpenGov. Offerors are responsible. Faxed information is not acceptable.

8.5 The Offeror shall be responsible for confirming that submittal is received by the deadline. Any submittal received after the closing date and time deadline will not be considered.

8.6 For step-by-step instructions on how to submit a response, select Help and then Quick Reference in the OpenGov portal.

8.7 Proposals must include all requested information. Failure to respond to any requested item may cause a Proposal to be deemed non responsive.

8.8 IN PERSON/COURIER DELIVERED SUBMITTALS: Proposals must be received at the location given below no later than the deadline on page 1 of this document. Information must be received at the York County Procurement Department, Room 3501, located at 6 S. Congress St., York, S.C.

29745 and must include one (1) original, clearly marked as such, and five (5) copies and one (1) electronic version (USB) of the firm’s Qualifications and Proposal (include cost proposal). Faxed information is not acceptable. Proposals received after specified time and date will be rejected as non-responsive.

8.9 SUBMITTING REDACTED OFFERS: Proposals received by York County are considered public documents under the provisions of the South Carolina Code of Laws, Section 30-4-40, Freedom of Information Act (FOIA). If your offer includes information marked as Confidential, “Trade Secret,” or “Protected”, you must also submit one complete paper copy and include a digital copy in PDF format, of your offer from which you have removed or concealed such information (redacted copy). The redacted copies should (1) reflect the same pagination as the original, (2) show the empty space from which information was redacted. Except for the information removed or concealed, the redacted copies must be identical to your original offer, and the Procurement Officer must be able to view, search, copy, and print the redacted digital copy without a password. Marking your entire proposal as Confidential/Proprietary is not in conformance with the South Carolina Freedom of Information Act absent explanation providing an exemption under Section 30-4-40. A redacted copy if applicable, must be uploaded under submit response in the OpenGov portal, or must accompany the original submittal document if mailed or hand delivered.

9.0 PREPARATION OF PROPOSALS

1. All Proposals shall be complete and carefully worded and must convey ALL information requested by York County. If errors are found in the Offeror’s Proposal, or if the Proposal fails to conform to the requirements of this solicitation, York County will be the sole judge as to whether that variance is significant enough to reject the Offer.

2. Proposal should be prepared simply and economically. All data, materials and documentation shall be available in a clear, concise form. If additional information is required, Offerors shall supply additional materials as needed for the evaluating committee’s internal use. York County reserves the right to reproduce Proposals for internal use in the evaluation process.

3. All Proposals shall provide a straight-forward, concise description of Offeror’s ability to satisfy the requirements of this Solicitation.

4. Proposal must be made in the official name of the individual, firm, or corporation under which the business is conducted (showing official business address) and must be signed by a person duly authorized to legally bind the business entity submitting an Offer.

10.0 EVALUATION / AWARD CRITERIA

10.1 A selection committee will evaluate all proposals and organize a short list of firms for further consideration. York County reserves the right to invite short-listed firms to make a presentation to the selection committee, as deemed necessary. The criteria will be based upon the information provided below:

Evaluation Factors Maximum Points

Firm Qualifications: Consider comparable experience on projects of comparable size and scope and background of specific personnel assigned to project.

Firm Capacity: Current workload; adequacy of the project team to complete project within the proposed time frame.

Project Approach: Understanding of scope, unique issues, roles clearly identified; engagement process;

quality, creativity; use of subconsultants.

References: Reference check information memo;

familiarity and experience with similar projects. 5

Cost

11.0 EVALUATION OF PROPOSALS

11.1 The Offerors’ proposals will be evaluated by a committee comprised of County officials and key personnel with experience and knowledge of services and contracts of this scope and nature.

11.2 The Offeror’s past performance, personnel experience/project team, experience in the services outlined in the Scope of Work of this document, in addition to the merits of the Proposal and costs are the general Evaluation Criteria. Each committee member will independently evaluate these criteria excluding the cost. Once the committee has evaluated each proposal, the scores will be tallied.

Lastly, the Cost Proposal will be opened and factored into the final scores.

11.3 York County may require oral and visual presentation from those firms/individuals that are ranked or short-listed. This shall be done at York County’s sole discretion when it determines presentations are essential as part of the evaluation process.

11.4 York County reserves the right to reject any and all Proposals at any time prior to award; and to waive informalities and minor irregularities and request additional information or clarifications in the evaluation of responses received. York County shall select the offer that best serves the interest of York County; Offerors are advised to provide all pertinent information required by the Proposal in their written response.

12.0 PROTEST PROCEDURES - Any prospective bidder, offeror, contractor or subcontractor aggrieved in connection with the solicitation of a contract shall protest to the Procurement Director within seven days, but not thereafter, of the date of issuance of the invitation for bids, request for proposals or other solicitation documents, whichever is applicable, or any amendment thereto, if the amendment is at issue. Any actual bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of a contract shall protest to the appropriate Procurement Officer within seven days, but not thereafter, of the date notification of award is posted.

A protest shall be submitted to the Procurement Director, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided, and must be received within the time provided.

13.0 INQUIRIES: General questions about this solicitation should be submitted through the OpenGov portal, by selecting the questions icon in the corresponding Q&A column.

14.0 SUMMARY

A contract may be awarded to the firm whose qualifications and project approach best meet the requirements and criteria set forth in this request and is most advantageous to the County. The proposed firm shall demonstrate compliance with the requirements established in this RFP and must be able to perform the tasks in accordance with the standards contained herein. The successful firm shall have the full and sole responsibility of providing all of the proposed services as finally agreed upon and accepted by the County.

15.0 GENERAL REQUIREMENTS

15.1 All Offerors including the employees of the Offeror must comply with all applicable Federal, State, and County laws pertaining to contracts entered into by governmental agencies, including non-discrimination employment. Contracts entered into on the basis of submitted proposal responses are revocable if contrary to law. Contracts for work resulting from this request will obligate the Offeror to not discriminate on the basis of race, color, creed, religion, handicap, or national origin in their employment practices.

15.2 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 Contractors shall comply with Title VI of the Civil Rights Act of 1964. York County strongly encourages the use of and involvement of Disadvantaged Business Enterprises (DBE) on this project.

15.3 CONFLICT OF INTEREST: The successful firm shall not knowingly employ, during the period of a contract, or any extensions to it, any professional personnel who are also in the employ of York County and who are providing services involving this request or services similar in nature to the scope of this request to the County. Furthermore, the firm shall not knowingly employ, during the period of a contract or any extensions to it, any York County employee who has participated in the making of a contract until at least two years after his/her termination of employment with York County.

15.4 INDEMNIFICATION AND HOLD HARMLESS: The successful firm shall agree to protect, defend, indemnify, and forever hold harmless, the County, its agents, officers, and employees, from and against any and all claims, liabilities, damages, costs, actions, proceedings, of any nature whatsoever, however alleged or termed, or in any lawsuits, arising in any manner out of any action or failure to act, by the firm, its officers, agents, and employees, or relating to or arising out of the performance or failure to perform, by the firm, its officers, agents, and employees, any obligations arising under its agreement with the County, or any other type claim/lawsuit whatsoever, however alleged or termed, which may arise at any time as a result of or related to the provision of service(s) for the County by the successful firm, without regard to the source, nature, or validity of the claim/lawsuit. Losses, liabilities, expenses and claims for damages shall include, but not be limited to, civil and criminal fines and penalties, loss of use and/or services, claims for injury, damage, disability, property damage, or death, injury to real or personal property, and attorneys’ fees, costs, and expenses incurred by the County or any of its agents, officers, and employees.

15.4.1 The County shall not be precluded from receiving the benefits of any insurance the firm may carry which provides for indemnification for any loss or damage to property in the firm's custody and control, where such loss or destruction is to County property. The firm shall do nothing to prejudice the County’s right to recover against third parties for any loss, destruction, or damage to County property.

15.5 DRUG-FREE WORKPLACE: During the performance of this request, the firm agrees to provide a drug-free workplace for his employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the firm that the firm maintains a drug-free workplace. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor/firm in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of this request.

15.6 APPLICABILITY/JURISDICTION OF SOUTH CAROLINA LAW AND COURTS: Upon award of a contract under this request the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful firm from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed proposal, the firm agrees to subject itself to the jurisdiction and process of the courts of the State of South Carolina as to all matters and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

15.7 CERTIFICATE OF INSURANCE: Once selected, the successful firm will be required to provide proof of insurance to include professional liability; workers compensation, employer’s liability, and general liability prior to commencing work.

15.7.1 The firm must procure and maintain, for the duration of this project, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the offeror, his/her agents, representatives, employees, or subcontractors. York County requires Certificates of Insurance from Offerors doing business with the County within ten (10) working days from notice of award. York County shall be named as “Additional Insured” on all Certificates of Insurance except Workers Compensation.

General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage, Workers Compensation: Coverage’s as required by the laws of the State of South Carolina, Automobile Liability: $500,000 combined single limit per occurrence, Employers Liability: $100,000 Bodily by Accident, $500,000 Bodily Injury by Disease, $100,000

Bodily Injury by Disease Each Employee.

Professional Liability: $1,000,000 per occurrence

15.8 ASSIGNMENT: No contract or its provisions may be assigned, sublet, or transferred without the written consent of the County.

15.9 OWNERSHIP OF MATERIAL: All proposals and supporting materials (including all data, material, and documentation) originated and prepared for York County pursuant to this RFP and including correspondences relating to this RFP shall, belong exclusively to York County.

15.10 PRIME CONSULTANT RESPONSIBILITIES: The Consultant will be required to assume sole responsibility for the complete effort as required by this RFP. York County will consider the

Consultant to be the sole point of contact with regard to contractual matters.

15.11 SUBCONSULTING: If any part of the work covered by this RFP is to be subcontracted, the Consultant shall identify the subcontracting organization and the contractual arrangements made therewith. All sub consultants must be approved by York County. The successful Consultant will also furnish the corporate or company name.

15.12 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND

VOLUNTARY EXCLUSION: The Consultant certifies, by submission of this document or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Consultant or any lower tier participant is unable to certify this statement, it shall attach an explanation to this solicitation/bid.

15.13 RECORDS RETENTION & RIGHT TO AUDIT: The County shall have the right to audit books and records of the Consultant as they pertain to this contract. Such books and records shall be maintained for a period of three (3) years from the date of final payment under the contract.

The County may conduct, or have conducted, performance audits of the Consultant. The County may conduct, or have conducted, audits of specific requirements of this solicitation as determined necessary by the County.

Pertaining to all audits, Consultant shall make available to the County access to its computer files containing the history of contract performance and all other documents related to the audit.

Additionally, any software used by the Consultant shall be made available for auditing purposes at no cost to the County.

15.14 PUBLIC ACCESS TO PROCUREMENT INFORMATION: Subject to the requirements of the Freedom of Information Act, commercial or financial information obtained in response to this RFP, which is deemed privileged and confidential by the Offeror, will not be disclosed. Such privileged and confidential information should be clearly marked as such and include information which if disclosed, might cause harm to the competitive position of the Offeror supplying the information. All Offerors, therefore, must visibly mark as "CONFIDENTIAL" each specific part of their proposal which such Offerors consider containing proprietary or other privileged information. Additionally, all Offerors shall be solely responsible for identifying as exempt from the Freedom of Information Act and for visibly marking as "EXEMPT FROM FREEDOM OF INFORMATION ACT" each specific part of their proposal which Offerors deem to be so exempt and shall further be solely responsible for any consequences that might arise from the nondisclosure of any information that is subsequently determined not to have such an exemption. York County hereby disclaims any responsibility for not disclosing information identified by any Offeror as exempt from the Freedom of Information Act and further hereby disclaims any responsibility for any information which is disclosed as a result of Offeror’ s failure to visibly mark it as "CONFIDENTIAL" or to improperly mark it as “confidential.”

Offeror must identify specific parts of the proposal package as confidential. Failure to do so or to mark the entire proposal package as confidential may result in disclosure of that information.

15.15 NON-COLLUSION PROPOSAL CERTIFICATION AND DISQUALIFICATION

By submission of a proposal, each Offeror and each person signing on behalf of any Offeror certifies, and in the case of a joint proposal each party certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief.

The prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor.

Unless otherwise required by law, the prices which have been quoted in this proposal have not knowingly been disclosed by the Offeror and will not knowingly be disclosed prior to the proposal opening, directly or indirectly, to any other Offeror or to any competitor.

No attempt has been or will be made by the Offeror to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition One Proposal:

Only one Proposal from an individual firm, partnership, company, or corporation under the same or under different names will be considered. If OWNER believes that an Offeror submitted more than one Proposal for the work involved, all Proposals submitted by that Offeror will be rejected.

15.16 CERTIFICATION REGARDING IMMIGRATION REFORM & CONTROL

All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages.

The Contractor certifies that, should it be awarded a contract by the County, the Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to this contract. The Contractor further certifies that it will remain in compliance throughout the term of the contract. At the County’s request, the Contractor is expected to produce to the County any documentation or other such evidence to verify the Contractor’s compliance with any provision, duty, certification, or the like under the contract. The Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under this contract.

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Signature Page - OFFERORS MUST COMPLETE AND SIGN THE FORM BELOW The submittal must be signed by an authorized representative of the Offeror accepting all terms and conditions contained in this document and any addenda. Modifying the terms and conditions of this solicitation may result in your response being rejected.

COMPANY NAME

FEDERAL TAX ID NUMBER

COMPANY ADDRESS CITY, STATE, ZIP+4

PAYMENT/REMITTANCE ADDRESS CITY, STATE, ZIP+4

EMAIL ADDRESS COMPANY TELEPHONE

PRINT NAME

TITLE

AUTHORIZED SIGNATURE

DATE

Minority Status

_____ Not Minority Owned _____ African American Male _____ Caucasian Female _____ African American Female _____ Aleut _____ Eskimo _____ East Indian _____ Native American _____ Asian _____ Other (Please Explain)

Acknowledgment of Addendum: Addendum 1 ___ Addendum 2___ Addendum 3____

Signature Page

W9-fillable