Confined space entry/retrieval system, purchase and delivery

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of a Confined Space Entry/Retrieval System. The procurement seeks a complete turnkey system comprising a tripod, a 3-way self-retracting lifeline (SRL), and a manual winch, all meeting ANSI and OSHA safety standards. The successful vendor must deliver one unit of the complete system within a specified timeframe following receipt of purchase order and provide on-site training conducted by an authorized manufacturer's representative for a minimum of four hours. The quoter must furnish factory/manufacturer warranty covering defects in materials and workmanship effective from the delivery and acceptance date, with unit pricing that includes all shipping and freight charges. Quotations were due on May 6, 2020, at 4:00 p.m. local time, with responses accepted via fax or email. The contract will be awarded to the lowest responsive, responsible quoter on an all-or-none basis, with pricing remaining firm for 90 days from the opening date.

The county implements a 5 percent local preference for quoters with a permanent place of business in Palm Beach County or the Glades. Small, minority, and women-owned business (S/M/WBE) enterprises within 10 percent of the lowest bid may be considered for award under the county's preference provisions. Vendors must maintain Commercial General Liability Insurance with a minimum of $500,000, Business Auto Liability Insurance with a minimum of $500,000, and Workers' Compensation Insurance. All vendors and subcontractors must register in the county's Vendor Self Service (VSS) system prior to contract finalization. Payment will be made upon receipt, acceptance, and proper invoicing of the goods in accordance with the Florida Prompt Payment Act. No specific budget range or award value is mentioned in the solicitation documents.