Conf: BCA ICAC & Human Trafficking Investigations

****June 25, 2026, Addendum 1 - Version 2**** The purpose of this addendum is to add additional alternative dates and respond to a question received. Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 200018411, Version 2 by the solicitation due date and time. ******End of Addendum 1***** The purpose of this Solicitation is to establish a Contract for Minnesota Bureau of Criminal Apprehension, Conference: 2026 and 2027 MN Bureau of Criminal Apprehension (BCA) Internet Crimes Against Children (ICAC) and Human Trafficking Investigations. Venue must be located within 35 miles of the Post Office, located at 422 Laurel Street, Brainerd, MN 56401. Dates: November 4-6, 2026 Approximate number of attendees: 300 Lodging is needed for 5 on November 3, 2026, and 300 on November 4-5, 2026. Dates: November 3-5, 2027 Approximate number of attendees: 300 Lodging is needed for 5 on November 2, 2027, and 300 on November 3-4, 2027. The State is requesting one venue to accommodate all aspects of the event, including, but not limited to: A/V equipment, meals, lodging rooms, and meeting room for approximately 300 guests. QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by June 25, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. CANCELLATION POLICY. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is canceled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor. **ATTENTION RESPONDERS** You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents. DOCUMENTS INCLUDED WITH THIS SOLICITATION: 1. Request for Proposal (RFP) 2. Sample Contract and Exhibits 3. RFP Attachments 4. Exhibit D Price Schedule 2026 5. Exhibit D Price Schedule 2027 If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.