Conf__BCA_ICAC___Human_Trafficking_Investigations.pdf
PDF 27 KB Posted
- Solicitation number
- 2000018411
- Issued by
- Dakota County, Minnesota
About this file
This is a Request for Proposal (RFP) document from the Minnesota Bureau of Criminal Apprehension (BCA) for a conference venue to host the 2026 and 2027 BCA Internet Crimes Against Children (ICAC) and Human Trafficking Investigations conferences. The venue must be located within 35 miles of 422 Laurel Street, Brainerd, Minnesota 56401. The 2026 conference is scheduled for November 4-6, 2026, with lodging required for 5 guests on November 3, 2026, and 300 guests on November 4-5, 2026. The 2027 conference is scheduled for November 3-5, 2027, with lodging needed for 5 guests on November 2, 2027, and 300 guests on November 3-4, 2027. Both conferences anticipate approximately 300 attendees. The State seeks a single venue capable of providing comprehensive services including audiovisual equipment, meals, lodging rooms, and meeting space for all attendees. Questions and clarifications regarding the solicitation must be submitted in writing to Mai N Lor, Buyer I, at Mai.N.Lor@state.mn.us by June 25, 2026, no later than 2:00 PM Central Time. Responders discovering significant ambiguities or deficiencies in the RFP must immediately notify the Buyer in writing.
Respondents are required to state cancellation charges on the Price Schedule in dollar amounts for any cancellation occurring for reasons other than insufficient state funding, including costs associated with lodging, meeting rooms, catering, audiovisual equipment, and other contractor expenses. If no cancellation charge is indicated on the Price Schedules, the State will not pay any cancellation fees. No contact with other State Agency personnel regarding this solicitation is permitted, and the State is not obligated to respond to questions submitted after the deadline.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2026_Exhibit_D,_Price_Schedule_-_ADDENDUM_1.xlsx | XLSX spreadsheet | |
| Conf_2027_ICAC_and_Human_Trafficking_Price_Schedule.xlsx | XLSX spreadsheet | |
| Conf_2026___2027_ICAC_and_Human_Trafficking_Attachments.pdf | ||
| Addendum_1.pdf | ||
| Conf_2026___2027_ICAC_and_Human_Trafficking_RFP.pdf | ||
| Conf_2026___2027_ICAC_and_Human_Trafficking_Sample_Contract.pdf | ||
| 2027_Exhibit_D,_Price_Schedule_-_ADDENDUM_1.xlsx | XLSX spreadsheet | |
| Conf_2026_ICAC_and_Human_Trafficking_Price_Schedule.xlsx | XLSX spreadsheet |
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Text version
Event Description The purpose of this Solicitation is to establish a Contract for Minnesota Bureau of Criminal Apprehension, Conference: 2026 and 2027 MN Bureau of Criminal Apprehension (BCA) Internet Crimes Against Children (ICAC) and Human Trafficking Investigations. Venue must be located within 35 miles of the Post Office, located at 422 Laurel Street, Brainerd, MN 56401.
Dates: November 4-6, 2026 Approximate number of attendees: 300 Lodging is needed for 5 on November 3, 2026, and 300 on November 4-5, 2026.
Dates: November 3-5, 2027 Approximate number of attendees: 300 Lodging is needed for 5 on November 2, 2027, and 300 on November 3-4, 2027.
The State is requesting one venue to accommodate all aspects of the event, including, but not limited to: A/V equipment, meals, lodging rooms, and meeting room for approximately 300 guests.
QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by June 25, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
CANCELLATION POLICY. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is canceled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
**ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Request for Proposal (RFP)
2. Sample Contract and Exhibits
3. RFP Attachments
4. Exhibit D Price Schedule 2026
5. Exhibit D Price Schedule 2027
If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.
Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 1 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 2 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 3 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response Upload the Price Schedule as instructed.
Note: This solicitation Event is utilizing two
(2) price schedules, one for the Conference 2026 and the second for Conference 2027.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 4 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 5 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/12/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 6 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000018411 Sell RFx 7 Event Round Version 1 1 Event Name Conf: BCA ICAC & Human Trafficking Investigations Start Time Finish Time 06/05/2026 13:12:58 07/07/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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