Concessionaire Services at Glendalough State Park
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016682
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Cassandra M Jensen cassandra.m.jensen@state.mn.us (651) 201-2450
Updated .
About this opportunity
The Minnesota Department of Natural Resources (DNR) is seeking a concessionaire to provide recreational services at Glendalough State Park through a formal Request for Proposal (RFP). The selected contractor will manage watercraft and bicycle rentals across multiple lake locations, including providing 12 canoes, 20 solo kayaks, 2 tandem kayaks, 12 stand-up paddleboards, 2 hydro bikes, 4 canoes, 1 motorboat, 30 adult bikes, 8 youth bikes, and 4 electric assist bikes. The contractor will operate from a no-fee leased trail center building and adjacent areas, with primary responsibilities including equipment maintenance, customer service, and providing a reservation website. Evaluation criteria will be based on three key phases: acceptance of terms (100 points), equipment offering (200 points), and a cost detail "Percentage Plan" (700 points). The contract requires the vendor to pay a minimum of 10% of gross sales to the state, with estimated annual gross revenue of approximately $70,000. Proposals are due electronically through the SWIFT Supplier Portal by April 3, 2025, at 3:00 PM Central Time, with questions accepted until March 21, 2025, and the contract term anticipated from May 1, 2025, through April 30, 2027, with potential extensions up to eight additional years.
The state demonstrates a commitment to diversity and inclusion, offering preference points for targeted group businesses, those owned by economically disadvantaged populations, and veteran-owned enterprises. Small businesses, particularly those owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties, are encouraged to participate. Respondents must be registered in the SWIFT Supplier Portal and submit comprehensive documentation, including Responder Declarations, Cost Details, Insurance Certificates, Minnesota Department of Health food licenses (if applicable), and a list of merchandise for resale. The contractor must have at least three years of relevant experience and be prepared to provide all necessary safety equipment for rentals. While no incumbent vendor is specified, the contract includes provisions for potential use of existing DNR-owned equipment. The total contract value is estimated at $70,000 annually, with the understanding that this represents an approximate figure and does not guarantee minimum or maximum revenue. Interested parties can seek additional support and guidance from the Apex Accelerators program or the Vendor Help Desk.
Opportunity text
March 25, 2025 Addendum #1, Event Version 2 Addendum Purpose: The purpose of this addendum is to answer questions received by the question-and-answer period of event G0210-2000016682. Responders may acknowledge receipt of this addendum by responding to SWIFT Event No. 2000016630, Version 2 (or more recent version) by the solicitation due date and time. This Addendum shall become part of the solicitation. All the terms and conditions remain in full force and effect. Attachment - make sure to review the solicitation addendum in the comments section. *****End of Addendum #1***** *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier***** PURPOSE: The Department of Nature Resources (DNR) has a business opportunity and is requesting proposals to select a Contractor who can maximize the opportunities for all Minnesotans and visitors to the state to access and experience state park infrastructure in the ways allowed according to the park plan. In return for direct access to guests of Glendalough State Park and use of the park property, the chosen contractor will be required to pay a minimum of 10% of gross sales to the State of Minnesota. CONTRACT AMOUNT: The estimated total of gross revenue for the concessionaire services for one year is approximately $70,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from May 1, 2025, through April 30, 2027, with the option to extend up to an additional eight (8) years in increments determined by the State. QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, March 21, 2025. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment C: Cost Detail 4. Attachment D: Responder Form a. Veteran-Owned Preference Form (If Applicable) 5. Attachment E: Additional Information 6. Exhibit D: Supplement 1 Reporting Requirements 7. Exhibit H: Additional Information a. Certificate of Insurance b. List of Merchandise and food for Resale c. Minnesota Department of Health food license (If Applicable) d. Sample transaction reports For contract opportunity assistance, please contact Apex Accelerators at the following email: apexaccelerator.adm@state.mn.us or https://mn.gov/admin/business/vendor-info/apexaccelerator/about/ for more information.
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