Concessionaire_Services_at_Glendalough_State_Park.pdf
PDF 29 KB Posted
- Solicitation number
- 2000016682
- Issued by
- Pine County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Minnesota Department of Natural Resources (DNR) for Concessionaire Services at Glendalough State Park. The solicitation seeks a contractor to maximize park infrastructure access and visitor experiences, with the selected vendor required to pay a minimum of 10% of gross sales to the state. The contract is anticipated to run from May 1, 2025, through April 30, 2027, with an option to extend up to an additional eight years in increments determined by the state. Responses must be submitted electronically through the SWIFT Supplier Portal by April 3, 2025, at 3:00 PM Central Time, with questions about the solicitation due by March 21, 2025.
The estimated total gross revenue for concessionaire services is approximately $70,000 for one year, though this is not guaranteed as a minimum or maximum amount. Bidders must be registered in the SWIFT Supplier Portal and submit various required attachments, including declarations, cost details, insurance certificates, and a list of merchandise for resale. The state encourages participation from small businesses, particularly those owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties. Interested parties can seek additional information and assistance from the Apex Accelerators program or the Vendor Help Desk.
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Other files
| File | Type | Posted |
|---|---|---|
| C-1183_RFP_attachments_FINAL.pdf | ||
| C-1183_RFP_Sample_Contract_and_Exhibits_FINAL.pdf | ||
| C-1183_Addendum_No._1_FINAL.pdf | ||
| C-1183_RFP_FINAL.pdf |
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Text version
Event Description *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****
PURPOSE: The Department of Nature Resources (DNR) has a business opportunity and is requesting proposals to select a Contractor who can maximize the opportunities for all Minnesotans and visitors to the state to access and experience state park infrastructure in the ways allowed according to the park plan. In return for direct access to guests of Glendalough State Park and use of the park property, the chosen contractor will be required to pay a minimum of 10% of gross sales to the State of Minnesota.
CONTRACT AMOUNT: The estimated total of gross revenue for the concessionaire services for one year is approximately $70,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from May 1, 2025, through April 30, 2027, with the option to extend up to an additional eight (8) years in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, March 21, 2025. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment C: Cost Detail
4. Attachment D: Responder Form
a. Veteran-Owned Preference Form (If Applicable)
5. Attachment E: Additional Information
6. Exhibit D: Supplement 1 Reporting Requirements
7. Exhibit H: Additional Information
a. Certificate of Insurance
b. List of Merchandise and food for Resale
c. Minnesota Department of Health food license (If Applicable)
d. Sample transaction reports
For contract opportunity assistance, please contact Apex Accelerators at the following email:
apexaccelerator.adm@state.mn.us or https://mn.gov/admin/business/vendor-info/apexaccelerator/about/ for more information.
General Comments
- Solicitation Attachments:
1. Event Details
2. Request for Proposal
3. Attachments
4. Sample Contract and Exhibits
Responders should review all attached documentation before submitting a response.
For assistance with the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 1 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
and then Option 1.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 2 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Are you able to provide all required safety equipment for all rental equipment offered?
Yes
Response Comments
Are you subcontracting?
No
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 3 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Responders must provide the number of consecutive years they have been in business and have a minimum of at least (3) three years’ experience providing similar requirements as those referenced in Exhibit C:
Specifications, Duties, and Scope of Work under the Sample Contract and Exhibits.
Does your business have at least 3 years of providing product with similar requirements as found in Exhibit C: Specifications, Duties and Scope of Work?
Yes
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 4 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1
Reserve Price: No
Description: Concessionaire Services at Glendalough State Park Comments:
- Unit of Measure Percent
Question Response What is the proposed Percentage Plan the Contractor agrees to pay to the State?
A sum equal to the monthly gross receipts excluding sales tax and credit card and debit card processing fees during the term of this Contract, payable on the 15th of the month for the preceding months rentals.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 5 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 6 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: Concessionaire Services at Glendalough State Park
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 04/03/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 7 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000016682 Sell RFx 8 Event Round Version 1 1 Event Name Concessionaire Services at Glendalough State Park Start Time Finish Time 03/13/2025 15:00:00 04/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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