Computerized Fountain Maintenance at Lake Eola

The City of Orlando is seeking qualified firms to provide comprehensive computerized fountain maintenance services for Lake Eola Park through Invitation for Bid (IFB25-0333). The procurement specifically targets maintenance, repairs, and related work for two fountains: the Lake Eola International Fountain and the Lake Eola Centennial Fountain. Required services include weekly, quarterly, and annual maintenance, with provisions for on-call services during after-hours, weekends, and holidays. Bidders must submit detailed pricing proposals that include hourly rates for different technician types, percentage mark-ups for materials and equipment, and a total bid cost. The contract will be for a five-year term with potential for one additional twelve-month renewal, totaling a possible seventy-two-month contract period. A non-mandatory virtual pre-bid meeting is scheduled for July 3, 2025, at 10:00 am, with final bids due on July 24, 2025, at 2:00 pm. All submissions must be made through the city's electronic e-Procurement Portal, and bidders are required to complete a comprehensive vendor questionnaire and provide various certifications.

The procurement includes several set-aside and participation provisions, notably living wage requirements and opportunities for veteran business enterprise participation. Bidders must submit multiple certifications, including a human trafficking affidavit and scrutinized companies certification. Respondents are also required to provide proof of insurance and comply with non-discrimination clauses. While specific budget ranges are not explicitly stated, the detailed pricing structure suggests the city expects competitive and comprehensive pricing for the maintenance services. The electronic bidding system and comprehensive documentation requirements indicate the city is seeking a professional, technically capable vendor with demonstrated expertise in fountain maintenance and technological systems management. Potential bidders should carefully review all documentation and be prepared to meet the city's comprehensive technical, administrative, and compliance requirements for this specialized maintenance contract.