Computerized_Fountain_Maintenance_at_Lake_Eola_(Addendum_#1_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB25-0333

COMPUTERIZED FOUNTAIN MAINTENANCE AT LAKE EOLA

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

COMPUTERIZED FOUNTAIN MAINTENANCE AT LAKE EOLA

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VIRTUAL OPENING

9. VENDOR QUESTIONNAIRE

10. PRICING PROPOSAL

Computerized Fountain Maintenance at Lake Eola

1. INTRODUCTION

1.1. Summary

The City of Orlando (referred to as "City") requests bids from interested and qualified firms, to provide computerized fountain maintenance, repairs, and related work, in accordance with the terms and conditions, and Scope of Work outlined in this Invitation for Bid (IFB).

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach Line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

1.3. Contact Information

Direct all questions and inquiries to the following:

Cindy Jordan, C.P.M.

Purchasing Agent III

400 South Orange Ave

Orlando, FL 32801

Email: cynthia.jordan@orlando.gov

Phone: (407) 246-2367

Department:

Facilities Management

1.4. Timeline

Issue Date June 18, 2025 mailto:cynthia.jordan@orlando.gov tel:(407)246-2367

Pre-Bid Conference (Non-

Mandatory)

July 3, 2025, 10:00am

JOIN THE VIRTUAL PRE-BID MEETING

Microsoft Teams https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_ZjU0ZmY4YmYtZ

WVlMy00Mjk5LTg5YjktODRlMzA3YTczMj

E2%40thread.v2%2F0%3Fcontext%3D%2

57b%2522Tid%2522%253a%25227594da

9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522e07fe6eb-066d-4d58-bf29-

814dacdc86bc%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=c84d7937-9cef-4600-

9d6a-aa3d1f3d1458&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Dial in by phone

+1 321-247-7568,,638651638# United

States, Orlando

Find a local number

Phone conference ID: 638 651 638#

Join on a video conferencing device

Tenant key: cityoforlando@m.webex.com

Video ID: 114 832 311 1

Cut-off date for Questions by

Bidder

July 14, 2025, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_ZjU0ZmY4YmYtZWVlMy00Mjk5LTg5YjktODRlMzA3YTczMjE2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=c84d7937-9cef-4600-9d6a-aa3d1f3d1458&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true mailto:cityoforlando@m.webex.com

Bid Due Date and Time July 24, 2025, 2:00pm

JOIN THE VIRTUAL BID OPENING

Microsoft Teams https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_Yjk5MzMxZmEtZ mU4Yi00ZTZlLTg2ODktZDgyOGQzMDhm

OWUx%40thread.v2%2F0%3Fcontext%3D

%257b%2522Tid%2522%253a%25227594 da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522e07fe6eb-066d-4d58-bf29-

814dacdc86bc%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-

50e72ff77b2f&directDl=true&msLaunch=tr ue&enableMobilePage=true&suppressPro mpt=true

Dial in by phone

+1 321-247-7568,,392087290# United

States, Orlando

Find a local number

Phone conference ID: 392 087 290#

Join on a video conferencing device

Tenant key: cityoforlando@m.webex.com

Video ID: 112 109 127 3 https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_Yjk5MzMxZmEtZmU4Yi00ZTZlLTg2ODktZDgyOGQzMDhmOWUx%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522e07fe6eb-066d-4d58-bf29-814dacdc86bc%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=3844ab07-6c35-4bec-a3ff-50e72ff77b2f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true mailto:cityoforlando@m.webex.com

2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a five (5) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for one (1) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

2.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment H - Human Trafficking Affidavit. This form should be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

J. Bid Security, if applicable.

K. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Thursday, July 24, 2025. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

4.1. OVERVIEW

The City of Orlando (Referred to as “City”) seeks to establish a service contract with a qualified firm, to perform periodic mechanical, electrical, plumbing, preventative maintenance, computer programming, and cleaning for the City’s computerized fountain systems, in accordance with the terms and conditions, specifications, and service requirements outlined in the Invitation for Bid (IFB).

The Fountains are located at Lake Eola Park, 195 North Rosalind Avenue, Orlando, Florida. Refer to Exhibit “1” for a detailed map of the location of the fountains.

The Contractor shall furnish all labor, equipment, parts, materials, tools, supplies, computer programming, and incidentals necessary to perform the Work as outlined herein.

EXAMINATION OF PROJECT

The Contractor shall visit each fountain and become familiar with the local conditions, nature, and extent of the Work.

The state-of-the-art Lake Eola feature fountain has computerized operational capabilities and is connected to the Lake Eola sound system. Understanding of computer automated water feature controls, LED lights, controllers, variable frequency drive (VFD) motors, and computer-generated water feature sound system shows is required. The fountains have

MIDI based technology that includes: MOE, MOE EXP4, MOE EXP2, DO8 & AO8, DMX, MP3, programmable logic, troubleshooting of these systems, and additional

MOE expansion modules.

4.2. QUALIFICATIONS

The Bidder shall meet the following Minimum Requirements as outlined below. Include the requested documents with bid submittal. Additional documents may be attached that will support your qualifications and experience.

MINIMUM REQUIREMENTS

The Bidder shall be actively in business, and have performed maintenance on computerized fountain systems similar to the fountain, as outlined, herein for a minimum of eight (8) years. The Bidder should include verifiable references on Attachment A.

4.3. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

A. SCOPE OF WORK

The Fountains have been rebuilt over the years. The City has current documentation on the fountains and their components. The Contractor shall ensure that both fountains are maintained in optimal condition at al times.

B. MAINTENANCE SCHEDULE

There are various activities that are required on a routine maintenance basis to ensure that the fountains are functional and operational.

C. LAKE EOLA INTERNATIONAL FOUNTAIN

1. Daily

A visual inspection by Lake Eola Park staff personnel, from the shore, shall be done to assure fountains are operating, and will notify the Contractor by phone if anything appears abnormal.

Normal working hours are from 7:30 a.m. to 4:30 p.m. EST. Work may be requested on after-hours, weekends and/or holidays.

2. Weekly

The Contractor will visit the fountain equipment room to conduct visual inspections, check oil levels, clean filters, strainers, check for vibrations, replacement of lights, fountain jet sprays, and any other maintenance or repairs that can be performed within the eight (8) weekly hours. This requires a minimum of two (2) men to work four (4) hours each week, or thirty-two (32) hours per month. A complete post inspection report is required for the City's review and record.

Inspection to include at a minimum:

a. Check spray nozzles and clean as needed.

b. Check lights and replace burned out lights.

c. Check filter basket and clean as needed.

d. Check computer read out for correct operation.

e. Check anemometer for proper operation.

f. Visual check of electric actuators for correct operation.

g. Check emergency alarm, Sump Pump, and low water level switch for proper operation.

h. Re-align nozzles and adjust nozzle valves for proper spray height, clean lenses on the lights, and clean the two (2) spinner baskets.

3. Annually

Perform these tasks for the nine (9) spray arms:

a. Remove all six (6) nozzle heads.

b. Run the motor at 95% power to blowout the algae, mold, and debris.

c. Check butterfly actuators and butterfly valves for proper voltage and operation.

d. Check butterfly valves, clean and lubricate.

e. Reinstall all six (6) nozzle heads.

4. On Call Services

The Contractor shall perform after hours "on call" services, if authorized by the City, for the Lake Eola Centennial Fountain and the Lake Eola International Fountain. On Call services could be after-hours, weekends, and/or holidays.

The Contractor shall respond to any service call within a two (2) hour response time during normal times Monday through Friday and a four (4) hour response time on weekends. If the fountain shuts off after 8:00 p.m., then a response call shall be rolled to the following morning. Response means that the Contractor shall be on site to respond to the call.

5. The City will provide the Contractor a copy of the Fountains Operation and Maintenance manual for its use in understanding the fountains. Refer to the individual sections in the

Operation and Maintenance manual, and to individual manufacturer’s instructions and guidelines located within the manual, for more detailed maintenance, inspection and troubleshooting procedures. The manual can be located inside the fountain cabinet.

D. LAKE EOLA CENTENNIAL FOUNTAIN

Although the fountains were designed to be maintenance friendly, maintenance is required to keep the fountains operational for the enjoyment of the public and therefore, must be maintained and kept in top shape.

Normal working hours are from 7:30 a.m. to 4:30 p.m. EST. Work may be requested on after-hours, weekends and/or holidays.

1. Weekly

a. Check pump room air conditioning / heating for proper operation.

b. Clean air intake filters on both AC / Heat Pump units.

c. Remove and dispose of any debris from each of the three (3) display pump basket strainers.

d. Remove and dispose of any debris from the Spray Ring Pump Y- strainer.

e. Clean each of the center, cone, and cascade feature jets as necessary in the upper and lower pools.

f. Unscrew the nozzle(s) to remove any debris that may be lodged beneath the jet head.

g. Allow upper pool to drain and verify proper operation of the low water shut-off system.

Clean float in upper pool as necessary to dislodge any accumulated debris.

h. Lift the lower-level float switch to verify proper operation of the lake level cut-off float.

i. Run each pump individually to full speed to check for visible leaks and observe whether there is any abnormal motor bearing noise.

j. Observe water drip through packing shaft seals (4 vertical turbine pumps) and adjust or replace packing, as required.

k. Check each Control Panel vent fan for proper operation. Clean vent filters.

l. Check Fiber Optics Panel vent fan for proper operation. Clean door vent filter.

m. Push the test button and reset each G.F.C.I. circuit breaker to test for proper operation.

Replace an inoperative G.F.C.I. breaker ONLY with the same size rated G.F.C.I. circuit breaker.

NEVER substitute a standard (non-G.F.C.I.) circuit breaker in place of a G.F.C.I.

circuit breaker.

n. Turn on each level of fountain lighting and check for proper operation of each LED light.

Utilizing an external laptop computer linked to the main animation controller via City provided LogMeIn software access, scroll through each realm of dmx controlled light color setting, to ensure that each fixture is responding properly to the MIDI controlled dmx commands.

o. Check Variable Frequency Drive fault history on each VFD to determine if there have been any fault trends. If there are any fault trends, follow the instructions in the Operators

Manual.

p. Perform the eight (8) Variable Frequency Drive VFD Maintenance and Inspection

“Monthly” items as indicated herein.

q. Clean any accumulated algae growth or debris from each of the fountain LED light fixture lenses.

r. Check light fixtures for out-of-aim alignment. Re-align and snug positioning bolts.

s. Pressure wash the entire exterior of the fountain including its upper pool, weir edges, vertical wall surfaces, plexiglass dome surface, and lower pools.

t. Sweep clean the pump room floor, and remove any accumulated debris from the room.

u. Remove, dispose of any spider(s), or spider nests in the condition control room.

NOTE: The frequency of the weekly maintenance may be increased or decreased ‘as needed’ based on degree of accumulated debris or clogging. The Contractor shall not allow the strainer baskets to become over-clogged. Over-clogged strainers will allow debris to be pulled through the basket openings and become lodged in the jets.

2. Quarterly

a. Lubricate seven (7) pump motors in accordance with manufacturer’s instructions.

b. Wipe down exteriors of all stainless and aluminum control cabinets and switchgear cabinets.

c. Deploy bug bombs or other safe extermination method to eradicate bugs and spiders from the pump room.

d. Remove all accumulated spider webs from ceiling, walls, and equipment surfaces.

e. Check tightness of each wiring terminal connection within each control cabinet.

3. Annually

a. Perform VFD Maintenance and Inspection “Yearly” items as indicated herein.

b. Re-caulk dome seams where there is excessive leakage and where there is any leakage onto walkway or onto pumps or electrical boxes.

c. Check piping brackets and supports for loose or detached hardware items. Tighten or replace as required.

4. On Call Services

The Contractor shall perform after hours "on call" services if authorized by City Facilities

Project Manager for the Lake Eola Centennial Fountain and the Lake Eola International

Fountain. On Call services could be after-hours, weekends, and/or holidays.

The Contractor shall respond to any service call within a two (2) hour response time during normal times Monday through Friday and a four (4) hour response time on weekends. If the fountain shuts off after 8:00 p.m., then a response call shall be rolled to the following morning. Response means that the Contractor shall be on site to respond to the call.

6. The City will provide the Contractor a copy of the Fountains Operation and Maintenance manual for its use in understanding the fountains. Refer to the individual sections in the

Operation and Maintenance manual and to individual manufacturer’s instructions and guidelines located within the manual, for more detailed maintenance, inspection and troubleshooting procedures. The manual can be located inside the fountain cabinet.

E. OPERATING HOURS

1. LAKE EOLA INTERNATIONAL FOUNTAIN: The fountain shall be set to automatically start at 7:00 a.m. and power down at 11:00 p.m. daily, every day of the year except when out of service for cleaning.

2. LAKE EOLA CENTENNIAL FOUNTAIN: The Water Feature shall be set to automatically start at 7:00 a.m. and power down at 11:00 p.m. daily, every day of the year except when out of service for cleaning. The schedule for the timing of the lights is subject to change according to the season of the year.

F. TRANSPORTATION

All land transportation shall be the responsibility of the Contractor and is not a part of the

Contract.

The City-owned barge shall be made available to the Contractor at no cost, for fountain maintenance during the duration of the contract. The Contractor shall protect the City-owned barge from damage or degradation by the Contractor and their personnel performing fountain maintenance for the duration of the contract.

G. EQUIPMENT TO BE MAINTAINED

The entire fountain, but not the structural elements of the beams and pilings are to be maintained by the Contractor. Specifically included are the surfaces of the above lake structure, the electrical/mechanical equipment and its related piping, conduit, wiring.

The plastic dome shall be kept to a minimum of leaks through caulking of the joints during cleaning periods. All spray nozzles shall be kept clean and clear so the sprays function in designed pattern. Also, the electrical equipment located on shore is to be maintained. Any underwater work by divers shall be considered beyond normal maintenance and shall be reimbursable at an agreed upon rate between the City and the Contractor.

H. CONTRACT TRANSITION PROCEDURE

It is essential that the transition both at the beginning and end of the awarded Contract from the incumbent Contractor to the awarded Contractor be accomplished without interruption to the services being provided to the City. Coordination of the transition will be between the awarded Contractor, the incumbent Contractor, and the City, to guarantee there are no interruptions of services.

A "full tour" of how the fountains operates and their nuances will be covered.

The incumbent Contractor will be expected to provide the same exchange procedure to any new Contractor. All drawings, maintenance manuals, and parts books will be provided to the new Contractor at the time of the transition.

I. COMPENSATION

In the event of equipment failure, the Contractor shall notify the City's Facility Project

Manager immediately of the nature of repairs and estimated labor that will be required.

The Contractor shall obtain advance written approval from the City of the repair Work that is needed. It should also be noted that the electrical, mechanical, plumbing, and computer equipment should be replaced with the same type and manufacturer, as outlined in the maintenance manual, upon approval of the City's Facility Project Manager. In the event of an emergency repair, a substitute brand of specified equipment may be used, with the approval of the City’s Facility Project Manager, before use. A list of all equipment and their sources of supply are included in the maintenance manual.

J. USE OF PREMISES

During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials, rubbish, and other debris resulting from the

Work.

At the completion of the work, the Contractor shall remove all waste materials, rubbish, and debris from, and about the premises as well as all tools, appliances, construction equipment, and machinery, and surplus materials, and leave the site clean and ready for occupancy by the City. The Contractor shall restore, to their original condition, those portions of the site not designated for alteration by the Contract.

K. SAFETY AND PROTECTION

The Contractor shall provide United States Coast Guard (USCG) approved life vests for all personnel working on the fountains. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent injury to, all employees on the Work site and other persons including, but not limited to, the public who may be affected thereby.

L. COMPLETION

1. After the work has been completed, the City may perform an inspection of the work performed to ensure that the requested work was done properly, and in accordance with the specifications of the Contract. The Contractor may be required to provide re-work, if the work was not satisfactory to the City, at no additional cost to the City.

2. Upon completion of the work, the Contractor shall submit proper Invoices for the work rendered. The invoices shall, at a minimum, include:

a. Actual hours used to perform the Work for service type, by fountain.

b. Date and time the Work was initiated and completed.

c. Contractor's certification that the Work has been completed.

d. A list breakdown of the materials, parts, and supplies used to complete the Work for each fountain.

M. ADDITIONAL WORK REQUESTED

The City may from time to time request additional work or may request the Contractor to perform normal repair Work or emergency repair Work. This request will be in writing to the Contractor who must provide a written quote to perform the requested Work. The

Contractor shall provide the hourly rates and material cost percentage mark-up on the attached Price Proposal Table. These hourly rates and material cost plus percentage are only used during a request by the City to perform additional Work as described in the

Scope of Work.

5. STANDARD TERMS AND CONDITIONS

5.1. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR

SUBMITTAL PROCESS

A. All communication and contact regarding this solicitation shall be directed to the

Purchasing Agent referenced on the cover page of this solicitation.

B. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation).

1. Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement

Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a Respondent or potential

Respondent (or on a Respondent or potential Respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, or any other person or entity providing advice to the City related to this solicitation.

2. During the prohibited communication period, all contacts and communications regarding the solicitation by a Respondent, or potential Respondent, including their agents, representatives and others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s

Chief Procurement Officer.

3. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the

Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a Respondent or potential Respondent under the City’s Procurement Code.

C. Any questions by a Respondent relative to the interpretation of specifications or the submittal process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the

Procurement and Contracts Division ten (10) days prior to the date set for the receipt of submittals. Any interpretation made to prospective Respondent with respect to questions submitted prior to the cut-off date for questions to be answered prior to the submittal deadline will be expressed in the form of an

Addendum to the specifications which, if issued, will be conveyed to all prospective Respondents no later than five (5) days before the date set for receipt of submittals. Oral answers and written answers not answered in an

Addendum issued by the Procurements and Contracts Division will not be binding.

D. Openings shall be public, on the date and at the time specified on the

Solicitation, with the total submittal amount being read aloud. It is the

Respondents responsibility to assure that their submittal has been entered online no later than the due date and time of the opening. The Respondent's name and verification of bond submittal, if applicable, will be publicly announced aloud at the opening.

5.2. RESPONDENT QUALIFICATION

Submittals will be considered from Respondents who have adequate personnel and equipment and who are so situated as to perform prompt service or provide required goods. The City reserves the right to request information or conduct an inspection of the

Respondent's facility and equipment prior to the award of the contract.

Submittals will be considered only from Respondents which are regularly engaged in the business as described in this solicitation; with a record of performance for a reasonable period of time, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract under the terms and conditions herein stated.

The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practice in the industry and as determined by the City.

5.3. ALTERATIONS/CHANGES TO PRICE FORM(S)

Respondent shall not change or otherwise alter the quantity or unit designations on the

Price Form(s). The unit price and total extensions must correspond to these designations.

Each line item will be extended as indicated (quantity x unit price). The unit price shall prevail.

5.4. ADDENDA

It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website

(https://procurement.opengov.com/portal/orlando). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response.

5.5. UNBALANCED PRICING

As determined by the City's Chief Procurement Officer in the CPO’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the Chief Procurement Officer's opinion, the prices are, or appear to be, excessively unbalanced.

5.6. WITHDRAWAL

After opening, no changes in prices or other provisions shall be permitted. Respondents may withdraw or correct a submittal prior to the stipulated date and time for the opening of the Solicitation.

5.7. SELECTION/REJECTION OF OPTIONS

The City of Orlando reserves the right to select/reject options which are submitted, based on price and other considerations as deemed to be in the best interests of the City.

5.8. IRREVOCABLE OFFER

The submission of a response shall constitute an irrevocable offer to the City by the

Respondent for a period of ninety (90) days from the date of opening to provide the goods and services set forth in this solicitation upon the terms, conditions, and provisions of this solicitation, at the pricing set forth in the submittal.

5.9. QUANTITIES

The quantities for the items listed in this solicitation are estimated annual quantities for evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all Respondents that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

5.10. RESPONDENT'S CERTIFICATION FORM

Each Respondent shall complete the "Respondent's Certification Form” included with this

Solicitation.