Compressed Gas Oxygen For Medically Dependent Persons

Sarasota County is seeking qualified vendors through an Invitation for Quotes (IFQ) to provide medical grade compressed gas oxygen for two Medically Dependent Evacuation Centers (MDECs) during disaster scenarios. The procurement specifically requires contractors capable of transporting, refilling, loading, and off-loading oxygen cylinders to Tatum Ridge Elementary School and Lamarque Elementary School. Bidders must possess a Medical Oxygen Retailer Establishment License and provide two references demonstrating relevant experience within the past seven years. The initial contract term is three years with potential for two additional one-year renewals, and quotes are to be submitted through the OpenGov Procurement portal with a maximum quote threshold of $150,000 per project or contract year. Contractors must provide 24/7 customer support with rapid response times, including 12 hours for standard services and 1 hour for emergency services. The due date for submissions is October 23, 2024, and bidders are required to complete registration on the OpenGov Procurement platform. Evaluation will focus on responsiveness, responsibility, and pricing, with the county planning to award up to two contracts to the lowest responsive and responsible bidders.

The solicitation does not include specific set-aside designations for disadvantaged enterprises, and local or American business preferences do not apply due to grant funding requirements. Contractors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, Business Automobile Liability, and Umbrella/Excess Liability insurance with specified minimum limits. The contract is funded through FEMA grant mechanisms, as evidenced by the attached FEMA Non-Construction Grant Terms document, which imposes additional compliance requirements including strict protocols for debarment, suspension, lobbying restrictions, and domestic procurement guidelines. Invoicing will include a hazmat service fee, with services priced according to a predetermined fee schedule. Financial records must be retained for five years after project completion, and contractors will be subject to potential federal agency audits. While no incumbent vendors are mentioned, the contract is structured to support critical emergency management infrastructure during disaster response scenarios.