Comprehensive Safety Action Plan - Safe Streets and Roads

The City of Carmel Engineering Department in Hamilton County, Indiana has issued a Request for Qualifications (RFQ) for consulting services to develop a Comprehensive Safety Action Plan focused on Safe Streets and Roads (Project No. 26-01). The procurement seeks experienced consulting firms to deliver comprehensive planning and analysis services addressing traffic flow management, congestion reduction, pedestrian safety enhancement, and crash reduction initiatives. Key deliverables include an overview of the City's Safe Streets for All (SS4A) planning process, stakeholder and public outreach results, High-Injury Network methodology analysis, evaluation of five years of crash data with equity considerations for underserved populations, review of existing policies and guidelines, intersection design evaluations, safety project recommendations, non-project strategic improvements, implementation measurement frameworks, and procedures for future plan updates. Qualified vendors must demonstrate relevant consulting experience, technical expertise in traffic safety planning, and the capacity to execute the project on schedule. Submissions will be evaluated using a points-based scoring methodology across five categories: Project Manager (20 points), Project Understanding and Innovation (20 points), Team's Demonstrated Qualifications (15 points), Capacity of Team to do Work (15 points), and Past Performance (15 points), for a total of 85 possible points. Questions must be submitted by 5:00 p.m. on Tuesday, January 27, 2026, with qualifications due electronically through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin by 9:00 a.m. local time on Monday, February 2, 2026. All submissions must include authorized representative contact information, detailed qualifications and past experience documentation, references with contact information, and a completed, notarized Non-Collusion Affidavit in PDF or Excel format only.

The RFQ does not specify set-asides or restrictions on organization types eligible to respond, nor does it identify any incumbent vendors or current contractors. No specific budget amount or award value is disclosed in the solicitation documents. Vendor registration with the City's Finance Department is required for contract award eligibility. The City is exempt from federal excise tax and sales tax. Qualifications must remain valid and irrevocable for ninety days following the submission deadline. Upon Notice of Intent to Award, the successful vendor must execute all necessary contract documents within five days. The City reserves the right to conduct discussions with vendors for clarification purposes, request supplemental information or presentations, award to multiple vendors if deemed appropriate, terminate any resulting contract with ninety days' written notice or immediately upon vendor non-compliance, and conduct inspections and audits of business records. Any subcontracting requires prior written consent from the City.