Comprehensive Planning On-Call Consultant - UPDATED
Closed State & local contract opportunity
- Solicitation number
- RFQ 40100-50911
- State
- Tennessee
- Responses due
Opportunity facts
Updated .
About this opportunity
The Tennessee Department of Transportation (TDOT) is issuing a Request for Qualifications (RFQ #40100-50911) to procure comprehensive planning on-call consultant services for transportation planning studies and related analyses. The RFQ seeks qualified consultants to evaluate long-range and short-term transportation needs across eight distinct categories: Statewide/Regional/Community Planning, Active Transportation/Travel Demand Management, Corridor Study/Complete Streets, Carbon Management, Needs Assessment, ITS/TSMO, Multidisciplinary Freight/Multimodal/Environmental Planning, and Grant Applications. Consultants will be expected to perform detailed transportation planning studies on behalf of state and local governmental entities, with work potentially spanning various regional and community development initiatives. The RFQ response deadline is March 7, 2025, with a pre-response conference held on January 3, 2025, and written questions accepted until January 13, 2025. Evaluation will focus on qualifications, expertise, and proposed approach to transportation planning, with cost proposals to be opened separately on March 28, 2025, and the State expected to release notices of qualified respondents and rankings on April 9, 2025.
The procurement encourages participation from minority-owned, women-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises, though no specific set-asides are mandated. TDOT intends to award up to three Master Contracts per category, with a maximum state liability of $10 million across all contracts and a delegated authority liability of $6 million. Contractors will be required to submit not-to-exceed hourly rates for various personnel classifications, including project directors, managers, planners, analysts, and specialists. Work orders will be issued on a rotating basis, with contractors limited to three work orders simultaneously and required to complete one before receiving additional assignments. The contract term spans 48 months, with work orders to be issued over a five-year period. Contractors must maintain comprehensive insurance coverage, including commercial general liability, workers' compensation, automobile liability, professional liability, and cyber insurance. All work must be performed within the United States, with strict data security and confidentiality requirements for handling state information.
Opportunity text
7 versions
Update #7 · Latest ·
This document is Amendment #5 to Request for Qualifications (RFQ #40100-50911) issued by the Tennessee Department of Transportation, updating the solicitation for Comprehensive On Call Consulting services. The amendment modifies the RFQ schedule of events, with key dates including the RFQ issuance on 12/16/2024, a pre-response conference on 1/3/2025, a written questions deadline of 1/13/2025, and the RFQ response deadline of 3/7/2025. The state will open cost proposals for apparent successful respondents on 3/28/2025, with potential cost negotiations from 3/31/2025 to 4/3/2025. The state plans to release notices of qualified respondents and rankings on 4/9/2025, with an open file period ending on 4/16/2025. The amendment also replaces Attachment 4 of the Pro Forma Contract, introducing a new Statement of Work template that requires respondents to provide narratives demonstrating their understanding of project requirements, delivery approach, and prior experience. The schedule includes various service descriptions spanning roles such as Project Director, Project Manager, Senior Planner, Computer Programmer, GIS Technician, and other specialized positions like Travel Demand Modeler and Survey Specialist. The document emphasizes that contractors cannot perform work until receiving a signed Work Order from the state, and includes provisions for direct costs such as travel expenses, venue leasing, materials, and supplies, with each line item to be priced and quantified by the respondent.
Update #6 ·
This is a Request for Qualifications (RFQ #40100-50911) issued by the Tennessee Department of Transportation for comprehensive planning on-call consultant services to perform transportation planning studies and related analyses. The RFQ seeks consultants across eight categories: Statewide/Regional/Community Planning, Active Transportation/Travel Demand Management, Corridor Study/Complete Streets, Carbon Management, Needs Assessment, Intelligent Transportation Systems/TSMO, Multidisciplinary (Freight/Multimodal/Environmental), and Grant Applications. The RFQ opens December 16, 2024, with a pre-response conference on January 3, 2025, and responses due by February 18, 2025. The contract term is 60 months, with work orders to be issued over a five-year period. The State will conduct a two-part evaluation process consisting of technical response qualification and cost proposal review. The maximum liability for work across all master contracts issued under this RFQ is $10 million. The State will rank qualified respondents by category and award up to three master contracts per category. Work orders will be offered to the highest-ranked contractor in each category; if unavailable, the work order will be offered to the next ranked contractor. Contractors are limited to one active work order at a time across all categories. Pricing will be based on not-to-exceed hourly rates for specified personnel categories including project directors, managers, planners, analysts, and technical specialists. Direct costs for travel, venues, materials and supplies may be reimbursed with prior State approval.
Update #5 ·
10-25-22 RFQ i STATE OF TENNESSEE DEPARTMENT OF TRANSPORTATION REQUEST FOR QUALIFICATIONS FOR COMPREHENSIVE PLANNING ON-CALL CONSULTANT RFQ # 40100-50911 Release # 2 The State of Tennessee, Department of Transportation, intends to procure planning and/or professional consultants or consultant firms, to perform transportation planning studies and related analyses. Such work will include evaluation of long range and short term transportation needs due to development in the various areas within the State on behalf of the State or local governmental entities or organizations, as requested by the State. 2024-12-16T00:00:00
Update #4 ·
RFQ # 40100-50911 is for Comprehensive Planning On-Call Consultant services, including evaluation of long range and short term transportation needs due to development in various areas within the State on behalf of the State or local governmental entities or organizations, as requested by the State. The State intends to qualify Respondents based on the responses to the RFQ to award Master Contracts to qualified Respondents and then use its Delegated Authority process to issue Work Orders during the delegation period.
Update #3 ·
The State of Tennessee, Department of Transportation, intends to procure planning and/or professional consultants or consultant firms, to perform transportation planning studies and related analyses. Such work will include evaluation of long range and short term transportation needs due to development in the various areas within the State on behalf of the State or local governmental entities or organizations, as requested by the State.
Update #2 ·
10-25-22 RFQ i STATE OF TENNESSEE DEPARTMENT OF TRANSPORTATION REQUEST FOR QUALIFICATIONS FOR COMPREHENSIVE PLANNING ON-CALL CONSULTANT RFQ # 40100-50911 The State, Department of Transportation ("TDOT") Long Range Planning Division, intends to procure planning and/or professional consultants or consultant firms, to perform transportation planning studies and related analyses. Such work will include evaluation of long range and short term transportation needs due to development in the various areas within the State on behalf of the State or local governmental entities or organizations, as requested by the State.
Update #1 ·
The State of Tennessee, Department of Transportation, is issuing this Request for Qualifications to procure planning and/or professional consultants or consultant firms, to perform transportation planning studies and related analyses. Such work will include evaluation of long range and short term transportation needs due to development in the various areas within the State on behalf of the State or local governmental entities or organizations, as requested by the State. The State intends to qualify Respondents based on the responses to the RFQ to award Master Contracts to qualified Respondents and then use its Delegated Authority process to issue Work Orders during the delegation period.
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