Comprehensive fee studies

The City of Cooper City, Florida is soliciting proposals from qualified consulting firms to conduct a comprehensive, multi-department fee and rate study with proposals due August 17, 2026. Proposers may bid on one, multiple, or all five service areas: Water Utility Rate Study; Wastewater Utility Rate Study; Community Development Fee Study (including building permit and inspection fees); Parks and Recreation Fee Study; and Finance Department—Fire Rescue Fee and Cost Allocation Study. The City reserves the right to award one or more contracts to the firm(s) determined most qualified and in the City's best interest.

The consultant shall provide all labor, personnel, supervision, professional services, materials, equipment, software, travel, and other resources necessary to complete the scope of services in accordance with recognized professional standards and industry best practices. The scope includes evaluation of existing fees, rates, and cost recovery methodologies and development of transparent, equitable, and defensible recommendations aligned with the City's financial objectives, cost-of-service principles, and industry standards. Reference materials attached include current fee schedules for parks and recreation and building division permits, a 2013 water and wastewater financial forecast, a 2025 fire protection assessment methodology report, and a community development permit classification system.

The City's General Terms and Conditions require contractors to maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability / Errors and Omissions Insurance of $1,000,000 per wrongful act, and workers' compensation and auto liability coverage. The contractor is bound by the sample agreement, which establishes a contract term with possibility of renewal for up to one additional five-year term and compensation on a monthly invoicing basis not to exceed unit prices stated in the proposal. Contractors must comply with E-Verify employment verification requirements. All work product, reports, surveys, plans, and studies become the property of the City upon completion. Records must be maintained for ten years following project completion.

Proposers must submit multiple compliance certifications and affidavits including debarment, public entity crimes, human trafficking, foreign country of concern, ownership disclosure, scrutinized companies, domestic partnership, E-Verify, business entity, contractor due diligence, drug-free workplace, fair subcontracting practices (no subcontractors permitted), non-collusion, and ADA nondiscrimination statements. Foreign (non-Florida) corporations must obtain a certificate of authority from the Florida Department of State. All vendors must complete the City's Vendor Registration Application prior to contract award.