Competitive Sealed Bid for Janitorial Services at 3165 10th St. , Baker City, Oregon

The Oregon Department of Human Services (ODHS) has issued an Invitation to Bid (ITB S-10000-00004736) for comprehensive janitorial services at its 19,326 square foot office facility located at 3165 10th Street in Baker City, Oregon. The procurement seeks a contractor to provide daily, weekly, monthly, quarterly, and annual cleaning services for the facility, which includes 15,754 square feet of carpet and 2,351 square feet of hard flooring. Bid responses were due by October 28, 2022, at 3:00 PM Pacific Time, with questions and clarification requests accepted until October 25, 2022. The contract will have an initial three-year term with an option to renew for up to two additional years, with a planned start date of December 1, 2022. Bids will be evaluated on a pass/fail basis, with the contract awarded to the lowest responsible bidder who substantially complies with all requirements. Bidders must submit several mandatory documents, including a Bid Cover Sheet, Reference Check Form, Certified Disadvantaged Business Outreach Plan, and Responsibility Inquiry.

The solicitation includes provisions for disadvantaged business participation, requiring bidders to provide information about their status as a certified disadvantaged business and potential subcontracting opportunities. The Notice of Intent to Award indicates that Robert T. Cox, doing business as Patriot Building & Grounds Maintenance, is the intended contractor. Bidders must demonstrate compliance with insurance requirements, including Workers' Compensation and Commercial General Liability Insurance. The procurement includes preferences for Oregon goods and services, recycled materials, and public printing. While specific budget details are not explicitly stated, the contract includes provisions for reimbursement of consumable products used in performing services. The successful contractor will be required to comply with state laws and regulations, including tax compliance, background checks, and the use of green cleaning products.