Community Center Floor Replacement

The City of Sebastian, located in Indian River County, Florida, is seeking quotes for a Community Center Floor Replacement project through a Request for Quote (RFQ) solicitation. The project involves removing and replacing approximately 3,800 square feet of existing vinyl flooring and vinyl wall base at the Sebastian Community Center, located at 1805 N. Central Avenue. Key deliverables include complete demolition of existing flooring, floor preparation, moisture testing, and installation of new glued-in-place vinyl plank flooring with a 20-mil wear layer. Potential contractors must have at least 3 years of verifiable experience performing similar projects for government agencies and maintain an office within Florida. Project timelines include two non-mandatory site visits scheduled for January 17 and January 31, 2025, at 1:30 PM Local Time, with questions due by February 6, 2025, at 2:00 PM and final quotes due on February 13, 2025, at 2:00 PM. The City will evaluate bids based on the most responsive and responsible bidder offering the best combination of lowest cost and meeting specifications.

While no specific set-aside designations are mentioned, the project has several key restrictions and financial parameters. Contractors will be responsible for obtaining all necessary permits, managing dumpster costs and debris removal, and providing a one-year warranty on all goods, labor, and services. The maximum project expenditure is set at $75,000.00, with the awarded contractor required to complete all work within 30 days of receiving the Notice to Proceed. Liquidated damages of $100 per calendar day will be assessed for failing to complete the work within the specified timeframe. Insurance requirements are stringent, mandating Commercial General Liability ($1,000,000 per occurrence), Business Automobile Insurance ($1,000,000 combined single limit), Workers' Compensation (statutory coverage), and optional Umbrella/Excess Liability coverage of $1,000,000. Notably, the City has recently cancelled the current solicitation with the intent to revise the scope of work and re-issue a new solicitation at a later date, which may impact potential bidders' planning.